Remote Executive Assistant - Operations & Accountability

Inside Out Hiring; United States; Remote; USD 20,000 - 22,000; Full time

Job summary

Inside Out Hiring is seeking a Virtual Executive Assistant (Operations & Accountability) to serve as the central operational backbone for a fast-growing construction and project estimating company. You will oversee meeting administration, action-item tracking, and executive reporting to reclaim leadership time.

The role emphasizes independence, assertiveness, and confidentiality, with responsibilities spanning compliance, calendar management, intake coordination, and light financial support,

Qualifications

• 3+ years supporting founder/CEO or senior leadership.
• Fluent English required; Spanish proficiency preferred.
• Experience supporting operations in construction/estimating is desirable.

Responsibilities

• Manage executive and departmental meeting logistics and notes.
• Record attendance, track decisions, and assign actions.
• Distribute meeting summaries within 24 hours.
• Maintain action-item trackers and escalate bottlenecks.
• Prepare weekly dashboards and executive reporting.

Skills

English fluency

Spanish proficiency

Assertiveness

Detail oriented

Proactive independence

Tools

Microsoft Office

Excel

Outlook

Cadence AI

Job description

Inside Out Hiring is seeking a Virtual Executive Assistant (Operations & Accountability) to serve as the central operational backbone for a fast-growing construction and project estimating company. You will oversee meeting administration, action-item tracking, and executive reporting to reclaim leadership time.

The role emphasizes independence, assertiveness, and confidentiality, with responsibilities spanning compliance, calendar management, intake coordination, and light financial support,