Remote Executive Assistant & Operations Lead

D2B; United States; Remote; USD 13,000 - 17,000; Full time

Job summary

D2B is seeking an Executive Assistant to act as the client’s operational right hand, bringing order to inboxes, calendars, and reporting while providing broad administrative support across the business. This remote, full-time role aligns with NZ hours and focuses on driving structure, reducing bottlenecks, and enabling scalable growth.

You will manage executive communications, coordinate meetings, and assist with travel and documentation, while leveraging AI tools to improve workflow and output

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong inbox and calendar management capability.
• Excellent written communication and document preparation skills.
• Experience working with senior leaders or founders.

Responsibilities

• Manage the client’s inbox — triage, filing, prioritization, and draft replies.
• Create structure in the client’s calendar: time blocking, meeting coordination, scheduling discipline.
• Plan the client’s day and week so priorities are proactively managed.
• Ensure important tasks, commitments, and follow-ups are captured and progressed.
• Assist with travel, bookings, and general executive administration as required.
• Own open items and drive them through to completion.
• Prepare documents, letters, and reports using business data and internal systems.
• Coordinate recurring leadership meetings and capture outputs and actions.
• Produce standardized letters and pull reports from internal systems.
• Update website content in Squarespace and draft LinkedIn posts.

Skills

Inbox management

Calendar management

Executive support

Written communication

Task follow-up

Reporting

Outlook

SharePoint

Microsoft 365

English proficiency

Presentation templates

Tools

Squarespace

LinkedIn

Xero

Outlook

Job description

D2B is seeking an Executive Assistant to act as the client’s operational right hand, bringing order to inboxes, calendars, and reporting while providing broad administrative support across the business. This remote, full-time role aligns with NZ hours and focuses on driving structure, reducing bottlenecks, and enabling scalable growth.

You will manage executive communications, coordinate meetings, and assist with travel and documentation, while leveraging AI tools to improve workflow and output