Senior Executive Assistant & Project Operations (Remote)

D2B; United States; Remote; USD 15,000 - 18,000; Full time

Job summary

D2B is seeking an Executive Assistant – Project Management & Operations to act as the Founder’s right-hand across two veterinary-focused entities. This role demands autonomous execution, proactive problem solving, and high-level coordination across multiple projects.

You'll manage administrative tasks, streamline workflows, and liaise with external partners, ensuring critical priorities progress smoothly within UK business hours.

Qualifications

• Proven senior EA/PM support to founders or CEOs.
• Strong operational follow-through across multiple projects.
• Autonomous judgment with proactive issue resolution.
• Executive-level English for UK stakeholders.
• History of productive remote work aligned to UK hours.

Responsibilities

• Coordinate tasks across two businesses and projects.
• Track deadlines and milestones; ensure timely delivery.
• Proactively follow up with internal team (6–7 members).
• Identify and fix recurring operational friction points and improve workflows.
• Offload founder workload with end-to-end administrative handling.
• Synthesize daily inputs and priorities to prevent dropped deliverables.
• Coordinate with external partners and clients representing the Founder.
• Maintain professional, polished communications with stakeholders.

Skills

Senior EA

Project Coordination

Operational Follow-Through

Autonomous Judgment

Executive English

Remote Work

Tools

ClickUp

Asana

monday.com

Trello

Google Workspace

Microsoft 365

Job description

D2B is seeking an Executive Assistant – Project Management & Operations to act as the Founder’s right-hand across two veterinary-focused entities. This role demands autonomous execution, proactive problem solving, and high-level coordination across multiple projects.

You'll manage administrative tasks, streamline workflows, and liaise with external partners, ensuring critical priorities progress smoothly within UK business hours.