Senior Executive Assistant | AI & Business Ops Lead

D2B; United States; Remote; USD 8,900 - 12,000; Full time

Job summary

D2B, a New Zealand film and content production company, seeks a Senior Executive Assistant to support leadership during NZ business hours and holidays, leveraging Claude AI to streamline workflows. You will manage inboxes, calendars, travel, and client relations while coordinating with internal teams.

This role focuses on AI-driven operations, CRM usage, and proactive communication across departments, ensuring smooth business execution on-set and in-office.

Qualifications

• Proven background as Executive Assistant or similar.
• Strong experience with high-volume inboxes, calendars, and travel logistics.
• Familiar with AI automation tools and productivity software.
• Excellent written and spoken English.

Responsibilities

• Own executive inboxes: review, prioritise, action emails.
• Draft responses using the company tone, with Claude AI.
• Identify urgent matters and follow up.
• Manage calendars and coordinate meetings for leadership.
• Coordinate travel, events, and logistics domestically and internationally.
• Maintain CRM/biz ops: monday.com and contact records.
• Act as communication link between leadership and teams.
• Stay informed on emerging AI tools and implement improvements.

Skills

Executive support

Inbox management

Calendar management

Claude AI

ChatGPT

CRM monday.com

English communication

Tools

Claude AI

ChatGPT

monday.com

Job description

D2B, a New Zealand film and content production company, seeks a Senior Executive Assistant to support leadership during NZ business hours and holidays, leveraging Claude AI to streamline workflows. You will manage inboxes, calendars, travel, and client relations while coordinating with internal teams.

This role focuses on AI-driven operations, CRM usage, and proactive communication across departments, ensuring smooth business execution on-set and in-office.