Remote Executive Assistant & Operations Coordinator

Lexical Intelligence; Bethesda (MD); Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Full health and dental for you and/or/

Retirement and HSA accounts

Short- and long-term disability

Life and accident insurance

Paid time off

11 federal holidays

Job summary

Lexical Intelligence, LLC, is seeking an Executive Assistant and Operations Coordinator to partner with leadership and keep daily operations running smoothly. You’ll manage calendars, coordinate meetings, assist with HR tasks, onboarding, and vendor coordination, and help drive strategic initiatives.

Ideal candidates have at least two years of relevant experience in executive support, strong organizational and communication skills, and proficiency with Google Suite, Outlook, and MS Office.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, or a related field.
• Minimum of 2 years of relevant professional experience, including HR experience
• Proven experience in executive support, scheduling, and administrative coordination
• Excellent organizational, written, and verbal communication skills
• Proficiency in Google Suite and Word Applications, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to manage competing priorities, exercise sound judgment, and maintain confidentiality

Responsibilities

• Executive Support: Manage leadership calendars, coordinate meetings, prepare materials, and track action items and follow-ups.
• Human Resources and Recruitment: Support job postings, resume reviews, candidate screenings, interview scheduling, and employee onboarding.
• Operations Coordination: Monitor purchasing needs, subscriptions, vendor relationships, contract renewals, and administrative deadlines.
• Business Support: Assist with research, document preparation, internal communications, and coordination of strategic initiatives.
• Project Coordination: Track deliverables, maintain organized records, and proactively identify upcoming priorities and deadlines.

Skills

Executive support

Scheduling

Administrative coordination

Organization

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Google Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Lexical Intelligence, LLC, is seeking an Executive Assistant and Operations Coordinator to partner with leadership and keep daily operations running smoothly. You’ll manage calendars, coordinate meetings, assist with HR tasks, onboarding, and vendor coordination, and help drive strategic initiatives.

Ideal candidates have at least two years of relevant experience in executive support, strong organizational and communication skills, and proficiency with Google Suite, Outlook, and MS Office.