Executive Assistant

Dexian; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading staffing and recruiting firm in Charlotte, NC, is seeking an experienced executive assistant to support C-suite executives. The ideal candidate will possess strong problem-solving and communication skills, with five years of experience in administrative roles. Responsibilities include managing calendars, coordinating travel, and organizing team events. This full-time position promises a dynamic work environment with opportunities for growth.

Qualifications

• Five or more years of experience in an administrative role supporting a senior executive.
• Strong time-management skills and ability to organize multiple projects.
• Proficiency with Microsoft Office suite, especially Outlook.

Responsibilities

• Be the primary point of contact for role demand tracking.
• Manage calendar requests and ensure deadlines are met.
• Assist with onboarding and coordinate vendor meetings.
• Coordinate individual travel and book logistics for events.
• Harmonize time management with strategic priorities.

Skills

Problem solving

Communication skills

Time-management

Adaptability

Proficiency with Microsoft Office

Job description

Overview

We are currently looking for an executive assistant to support the Chief Customer Relations Officer and Chief Strategic Operations Officer. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail, with experience in an office environment performing administrative duties and providing support to managers. The role requires flexibility and discretion to support high-level operations.

Responsibilities

• Primary Point of Contact: Be primary point of contact to help track role demand, as well as coordinate individual initiatives within the organization
• Calendar: Manage requests; create white space for personal production; color coded system; understand direct report roles and ensure touchpoints are taking place; deadline management; once immediate needs are under control, establish a BIG Rocks calendar – forward-looking view of initiatives with timing and deadlines
• Communication: Assist with onboarding new team members (setting communication points with EC, coordination of swag, desk setup, etc.); coordinate touchpoints between the exec and direct reports; coordinate meetings with external vendors; relay communication; external relations: send flowers or food to internal teams, vendors, and clients; internal relations: assist with future planning of team events, birthdays, anniversaries
• Travel: Coordinate and book individual travel; put in calendar
• Executive Synergy: Work with other C-Suite executive assistants to maximize synergies between C-Suite initiatives and obligations. Examples: coordinate industry events; coordinate travel when in the same city or city of interest, and arrange mutual liaison support
• Event Coordination: Coordinate and plan logistics of internal team related events; remind and coordinate team-building opportunities
• Administrative Support: Harmonize and optimize time management to align priorities and overall team strategy; participate in strategy meetings (coordinate events and capture notes); assist with collating, editing and storing reports and PowerPoint presentations

Qualifications

• Five or more years of experience in an administrative role supporting a senior executive
• Positive, adaptable and approachable attitude
• Be forward thinking, able to anticipate needs
• Strong time-management skills and ability to organize and coordinate multiple concurrent projects
• Proficiency with Microsoft Office suite/products (Outlook emphasis), office productivity tools and an aptitude for learning new software and systems
• Provide meeting support and follow-up
• Weekly or daily connect with supervisors
• Willingness to grow in the role
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Details

• Location: Charlotte, NC
• Employment type: Full-time
• Seniority level: Associate
• Job function: Administrative
• Industries: Staffing and Recruiting