Hybrid Part-Time Executive Assistant for Federal Leadership

Lexical Intelligence, LLC; Bethesda (MD); Hybrid; USD 41,000 - 69,000; Part time

Job summary

Lexical Intelligence, LLC in Bethesda, MD is seeking a Part-Time Executive Assistant (Contract) to support senior leadership at NIH. The role requires strong calendar management, travel coordination, and comprehensive administrative support, with proficiency in Microsoft Office, Outlook, Teams, and SharePoint.

The ideal candidate will handle confidential information with discretion, coordinate across NIH components and external stakeholders, and thrive in a fast-paced, team-focused environment.

Qualifications

• Five+ years of progressively responsible executive administrative support experience, preferably supporting senior leadership in federal or large organizational settings.
• Proficiency with office productivity and collaboration tools (Microsoft Office, Outlook, Teams, SharePoint) and virtual meeting platforms.
• Ability to manage complex calendars, travel, and competing priorities with minimal supervision.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide daily calendar management, schedule meetings across multiple time zones, resolve conflicts, book meeting rooms, and manage recurring commitments.
• Draft clear professional email correspondence and serve as the point of contact between executive and stakeholders.
• Identify flights and accommodations, prepare detailed itineraries, process travel visas, and manage expense reports.
• Prepare draft presentations and briefing documents; maintain filing systems and protect confidential information.
• Coordinate with vendors and internal/external stakeholders to track deadlines and milestones.

Job description

Lexical Intelligence, LLC in Bethesda, MD is seeking a Part-Time Executive Assistant (Contract) to support senior leadership at NIH. The role requires strong calendar management, travel coordination, and comprehensive administrative support, with proficiency in Microsoft Office, Outlook, Teams, and SharePoint.

The ideal candidate will handle confidential information with discretion, coordinate across NIH components and external stakeholders, and thrive in a fast-paced, team-focused environment.