Remote Executive Assistant & Operations Partner

Codeword; Oregon; Hybrid; USD 62,000 - 83,000; Full time

Benefits offered by this job

Flexible work hours

Minimum 20 days paid vacation annually

401k + financial wellness support

Health Insurance (medical, dental, lif

Home office allowance

Bi-annual Wellness Credits

Monthly Technology Credit

Comprehensive Parental Leave Policy

Job summary

Codeword, a remote-first communications agency, seeks an experienced Administrative professional to support leadership and drive operational efficiency. You will manage calendars, draft materials, coordinate travel, and consolidate regional content to assist executive requests across channels.

Join a team of writers, editors, designers, and strategists delivering multi-channel campaigns, with flexible hours and strong emphasis on work-life balance.

Qualifications

• 3-7 years in administrative, operations, executive assistant, or project coordination roles.
• Highly organized with exceptional follow-through and attention to detail.
• Proactive and resourceful with ability to anticipate needs.
• Strong communicator capable of coordinating with coworkers, clients, and leadership.
• Comfortable giving and receiving constructive feedback to keep work moving.

Responsibilities

• Manage complex calendar for leadership and resolve scheduling conflicts.
• Prepare executive correspondence, briefs, agendas, and presentations.
• Coordinate travel itineraries for executive staff with local teams.
• Gather regional content to support leadership requests across channels.
• Serve as gatekeeper for leadership, prioritizing requests and communications.
• Track leadership action items and deliverables across cross-functional partners.
• Maintain strict confidentiality for sensitive matters.

Skills

Administrative coordination

Executive support

Calendar management

Travel coordination

Job description

Codeword, a remote-first communications agency, seeks an experienced Administrative professional to support leadership and drive operational efficiency. You will manage calendars, draft materials, coordinate travel, and consolidate regional content to assist executive requests across channels.

Join a team of writers, editors, designers, and strategists delivering multi-channel campaigns, with flexible hours and strong emphasis on work-life balance.