Executive Assistant and Operations Coordinator

Lexical Intelligence; Bethesda (MD); Remote; USD 55,000 - 85,000; Full time

Benefits offered by this job

Full health and dental for you and/or/

Retirement and HSA accounts

Short- and long-term disability

Life and accident insurance

Paid time off

11 federal holidays

Job summary

Lexical Intelligence, LLC, is seeking an Executive Assistant and Operations Coordinator to partner with leadership and keep daily operations running smoothly. You’ll manage calendars, coordinate meetings, assist with HR tasks, onboarding, and vendor coordination, and help drive strategic initiatives.

Ideal candidates have at least two years of relevant experience in executive support, strong organizational and communication skills, and proficiency with Google Suite, Outlook, and MS Office.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, or a related field.
• Minimum of 2 years of relevant professional experience, including HR experience
• Proven experience in executive support, scheduling, and administrative coordination
• Excellent organizational, written, and verbal communication skills
• Proficiency in Google Suite and Word Applications, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to manage competing priorities, exercise sound judgment, and maintain confidentiality

Responsibilities

• Executive Support: Manage leadership calendars, coordinate meetings, prepare materials, and track action items and follow-ups.
• Human Resources and Recruitment: Support job postings, resume reviews, candidate screenings, interview scheduling, and employee onboarding.
• Operations Coordination: Monitor purchasing needs, subscriptions, vendor relationships, contract renewals, and administrative deadlines.
• Business Support: Assist with research, document preparation, internal communications, and coordination of strategic initiatives.
• Project Coordination: Track deliverables, maintain organized records, and proactively identify upcoming priorities and deadlines.

Skills

Executive support

Scheduling

Administrative coordination

Organization

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Google Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Executive Assistant and Operations Coordinator

At Lexical Intelligence, we're passionate about using innovative technology to advance scientific discovery. Through artificial intelligence, Natural Language Processing (NLP), and biomedical data analytics, we develop solutions that empower researchers and policymakers to make informed decisions and drive meaningful progress.

We're looking for a motivated, highly organized, and proactive professional to join our growing team! As our Executive Assistant and Operations Coordinator, you'll work directly with company leadership, play a key role in daily operations, and help support Lexical's continued growth and success.

Qualified candidates will have proven experience in executive administrative support, human resources, and operational coordination, with a minimum of two years of relevant professional experience. We're seeking someone who takes initiative, thrives in a collaborative environment, and enjoys finding creative solutions to keep people, projects, and priorities moving forward.

Scope of Duties

• Executive Support: Manage leadership calendars, coordinate meetings, prepare materials, and track action items and follow-ups.
• Human Resources and Recruitment: Support job postings, resume reviews, candidate screenings, interview scheduling, and employee onboarding.
• Operations Coordination: Monitor purchasing needs, subscriptions, vendor relationships, contract renewals, and administrative deadlines.
• Business Support: Assist with research, document preparation, internal communications, and coordination of strategic initiatives.
• Project Coordination: Track deliverables, maintain organized records, and proactively identify upcoming priorities and deadlines.

All employees are expected to comply with company security and privacy policies, protect sensitive information, and complete required cybersecurity training. Candidates must be authorized to work in the United States and may be subject to background and reference checks.

Required Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, or a related field
• Minimum of 2 years of relevant professional experience, including demonstrated HR experience
• Proven experience in executive support, scheduling, and administrative coordination
• Excellent organizational, written, and verbal communication skills
• Proficiency in Google Suite and Word Applications, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to manage competing priorities, exercise sound judgment, and maintain confidentiality

Preferred Qualifications

• Experience supporting executive leadership or small-business operations
• Experience with recruitment, candidate screening, and employee onboarding
• Familiarity with government contracting or professional services
• Experience using project management and AI-assisted productivity tools
• Experience coordinating purchasing, vendor relationships, or contract renewals

Salary and Benefits

Salary and benefits We offer a competitive salary and a generous benefits package, including at no cost: full health and dental for you and your dependents, retirement and HSA accounts, short- and long-term disability insurance, life and accident insurance, paid time off, and 11 federal holidays.

Equal Employment Opportunity

Lexical Intelligence, LLC is an Equal Opportunity Employer committed to fostering an inclusive and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law.

Location

Remote – Washington, DC Metropolitan Area (DC, MD, VA)

Lexical Intelligence, LLC 2001 Veirs Mill Rd #546 | Rockville, MD 20851