Remote Executive Assistant: Master Scheduler & Growth Path

Big Ideas Educational Services Inc; Miami (FL); Remote; USD 34,000 - 41,000; Part time

Benefits offered by this job

Flexible work-from-home options

Growth opportunity to full-time role

Job summary

Big Ideas Educational Services is seeking an organized Executive Personal Assistant to provide direct day-to-day support to its executive leadership. The role is part-time, 4 hours per day, with pay of $25–$30 per hour and a growth path toward a full-time position.

You will manage calendars, screen calls, schedule meetings, and coordinate with staff, vendors, families, and other contacts. Flexible work-from-home options are available, with potential to grow into a higher-responsibility role at

Qualifications

• Extremely organized and dependable.
• Proactive rather than waiting for instructions.
• Comfortable working directly with executive leadership.
• Strong with follow-through and task ownership.
• Discreet and able to handle confidential information.
• Comfortable making phone calls and communicating professionally.
• Capable of managing several moving priorities without detail loss.

Responsibilities

• Manage and optimize executive calendars and daily schedules.
• Identify scheduling conflicts and overlapping commitments before they occur.
• Answer and return calls on behalf of executive leadership when appropriate.
• Schedule meetings, appointments, calls, and follow-ups.
• Maintain a running list of outstanding tasks and commitments.
• Follow up with staff, vendors, schools, families, and other contacts.
• Make routine phone calls to resolve issues that do not require executive involvement.
• Ensure commitments are scheduled, communicated, and followed through.
• Help leadership prioritize urgent versus non-urgent matters.
• Provide real-time administrative support for unexpected issues.
• Keep executives informed of deadlines and decisions.

Skills

Extremely organized

Proactive

Executive communication

Follow-through

Discretion

Phone etiquette

Multitasking

Job description

Big Ideas Educational Services is seeking an organized Executive Personal Assistant to provide direct day-to-day support to its executive leadership. The role is part-time, 4 hours per day, with pay of $25–$30 per hour and a growth path toward a full-time position.

You will manage calendars, screen calls, schedule meetings, and coordinate with staff, vendors, families, and other contacts. Flexible work-from-home options are available, with potential to grow into a higher-responsibility role at