Remote Executive Assistant for Real Estate & Ventures

Remote; San Francisco (CA); Remote; USD 28,000 - 48,000; Full time

Benefits offered by this job

100% remote

Birthday bonus

Testimonial bonus

No tracker

Job summary

Assist World seeks a capable virtual assistant/executive assistant to support a busy principal with property management, construction, and a franchise acquisition. You will handle email, calendars, and coordinating tasks across multiple ventures.

You will be working 100% remotely, collaborating across vendors and professionals, and maintaining confidentiality of sensitive financial information while staying highly organized and proactive.

Qualifications

• Must have prior VA/EA experience in real estate or small business operations.
• Comfortable handling sensitive financial information.
• Proficient with Google Workspace (Sheets, Gmail, Calendar).
• Able to manage multiple priorities for a busy principal.
• Experience working remotely and independently.

Responsibilities

• Track mortgage payments across the rental property portfolio and follow up to keep everything current.
• Monitor rent payments for self-managed tenants; flag late or missing payments and escalate appropriately.
• Keep organized records across ~7 property managers and ~50 rental units.
• Manage Rob's email inbox — organize, label, and respond on his behalf where appropriate.
• Manage his calendar and scheduling.
• Make and take phone calls with vendors, utility providers, and servicers.
• Provide executive assistant support across Rob's ventures (construction, property management, franchise, recording studio).
• Coordinate documentation with outside professionals to keep processes moving.
• Help build a simple tracking system for tenant and mortgage payments.

Skills

VA/EA experience

Real estate exposure

Google Workspace proficient

Discreet & dependable

Excellent organization

Tools

Google Sheets

Gmail

Calendar management

Job description

Assist World seeks a capable virtual assistant/executive assistant to support a busy principal with property management, construction, and a franchise acquisition. You will handle email, calendars, and coordinating tasks across multiple ventures.

You will be working 100% remotely, collaborating across vendors and professionals, and maintaining confidentiality of sensitive financial information while staying highly organized and proactive.