Remote Executive Assistant for Managing Attorney

Yeshub.ng; Miami, Northern (FL, KY); Hybrid; USD 22,000 - 28,000; Full time

Benefits offered by this job

Fully remote position

Competitive pay

Job summary

The Tinstman Law Firm in Miami is seeking a Global Admin Assistant / Executive Assistant to support the Managing Attorney by managing and coordinating all calendar operations. This role involves scheduling and confirming calls, meetings, depositions, court hearings, and other legal events while ensuring deadlines and commitments are never missed.

The firm is hiring a highly organized professional who can anticipate needs, maintain structure in a fast-paced remote environment, and communicate

Qualifications

• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent attention to detail and reliability
• Ability to manage deadlines and multiple tasks simultaneously
• Fast and clear communicator who prefers concise bullet-point communication
• Comfortable working in a fast-paced remote environment

Responsibilities

• Manage and maintain the Managing Attorney’s full calendar including meetings, legal events, and travel
• Coordinate scheduling for depositions, hearings, mediations, and expert calls
• Confirm appointments with courts, opposing counsel, experts, and internal team members
• Send reminders and follow-ups to prevent missed deadlines or scheduling conflicts
• Prepare the Managing Attorney for meetings by confirming logistics and identifying risks
• Manage communications via Teams chat, phone, text, and email
• Quickly reschedule events when conflicts arise and communicate updates to all parties
• Draft routine scheduling and confirmation letters after training
• Provide administrative support, including research, travel coordination, and project assistance

Skills

Experience as EA/Administrative

Organizational skills

Time-management

Attention to detail

Communication skills

Remote work

Job description

The Tinstman Law Firm in Miami is seeking a Global Admin Assistant / Executive Assistant to support the Managing Attorney by managing and coordinating all calendar operations. This role involves scheduling and confirming calls, meetings, depositions, court hearings, and other legal events while ensuring deadlines and commitments are never missed.

The firm is hiring a highly organized professional who can anticipate needs, maintain structure in a fast-paced remote environment, and communicate