Executive Assistant & Office Operations Lead

Miami Family Law; Miami (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Health Care Flexible Spending Account

Life insurance

Short-term and long-term disability

Educational course reimbursement

Paid time off (PTO)

Paid holidays

Job summary

Miami Family Law in Miami, FL is seeking an Executive Assistant / Office Operations Coordinator to support firm leadership and keep the office running smoothly in a fast-paced, structured environment.

You will manage calendars, coordinate meetings, greet clients, oversee office supplies, and assist attorneys with administrative tasks, documents, and filing, ensuring professionalism and high client service.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Experience supporting executives, attorneys, or leadership teams
• Strong organizational and time management skills
• Excellent written and verbal communication
• Professional demeanor and strong client service skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in Microsoft Office, including Word, Outlook, and Excel

Responsibilities

• Manage complex calendars and scheduling for leadership
• Coordinate meetings, appointments, and internal events
• Anticipate scheduling conflicts and proactively resolve issues
• Track action items, projects, and follow-ups to support execution
• Provide day-to-day administrative support to leadership as needed
• Serve as the first point of contact for clients and visitors
• Maintain a professional, organized, and welcoming office environment
• Manage office supplies and coordinate with vendors
• Answer and direct incoming calls professionally
• Assist with general office needs and occasional errands
• Organize and maintain digital and physical files
• Assist with document management, scanning, and filing
• Support attorneys and leadership with administrative tasks
• Help ensure documents, communications, and records are handled accurately and efficiently

Skills

Executive support

Time management

Communication

Multitasking

Tools

Microsoft Office

Excel

Outlook

Job description

Miami Family Law in Miami, FL is seeking an Executive Assistant / Office Operations Coordinator to support firm leadership and keep the office running smoothly in a fast-paced, structured environment.

You will manage calendars, coordinate meetings, greet clients, oversee office supplies, and assist attorneys with administrative tasks, documents, and filing, ensuring professionalism and high client service.