Executive Assistant (Global Admin Assistant) – Remote Job

Yeshub.ng; Miami, Northern (FL, KY); Hybrid; USD 22,000 - 28,000; Full time

Benefits offered by this job

Fully remote position

Competitive pay

Job summary

The Tinstman Law Firm in Miami is seeking a Global Admin Assistant / Executive Assistant to support the Managing Attorney by managing and coordinating all calendar operations. This role involves scheduling and confirming calls, meetings, depositions, court hearings, and other legal events while ensuring deadlines and commitments are never missed.

The firm is hiring a highly organized professional who can anticipate needs, maintain structure in a fast-paced remote environment, and communicate

Qualifications

• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent attention to detail and reliability
• Ability to manage deadlines and multiple tasks simultaneously
• Fast and clear communicator who prefers concise bullet-point communication
• Comfortable working in a fast-paced remote environment

Responsibilities

• Manage and maintain the Managing Attorney’s full calendar including meetings, legal events, and travel
• Coordinate scheduling for depositions, hearings, mediations, and expert calls
• Confirm appointments with courts, opposing counsel, experts, and internal team members
• Send reminders and follow-ups to prevent missed deadlines or scheduling conflicts
• Prepare the Managing Attorney for meetings by confirming logistics and identifying risks
• Manage communications via Teams chat, phone, text, and email
• Quickly reschedule events when conflicts arise and communicate updates to all parties
• Draft routine scheduling and confirmation letters after training
• Provide administrative support, including research, travel coordination, and project assistance

Skills

Experience as EA/Administrative

Organizational skills

Time-management

Attention to detail

Communication skills

Remote work

Job description

The Tinstman Law Firm is a Miami-based personal injury and medical malpractice law firm serving clients across Florida. Founded in 2016, the firm has built a strong reputation for handling complex litigation cases including catastrophic injuries, motor vehicle accidents, nursing home abuse, and medical malpractice.

With more than 150 active cases and a growing team of attorneys, paralegals, and clinical professionals, the firm is expanding rapidly and strengthening its internal systems to support long-term growth and exceptional client service.

Why You Should Work Here

Full-Time Option

• Competitive monthly compensation: $2,000–$2,500 USD depending on experience
• Fully remote position (work from anywhere)
• 40 hours per week
• Work schedule: 9:00 AM – 5:00 PM EST or 10:00 AM – 6:00 PM EST
• Opportunity for long-term career growth and increased responsibilities

Part-Time Option

• Competitive monthly compensation: $1,500–$1,800 USD depending on experience
• 20 hours per week
• Flexible schedule within 9:00 AM – 5:00 PM EST
• Opportunities to expand the role over time

Role Overview

The firm is hiring a Global Admin Assistant / Executive Assistant to support the Managing Attorney by managing and coordinating all calendar operations. This role involves scheduling and confirming calls, meetings, depositions, court hearings, and other legal events while ensuring deadlines and commitments are never missed.

Clerical & Administrative Jobs

The position requires a highly organized professional who can anticipate needs, maintain structure in a fast-paced environment, and communicate clearly using concise bullet points. The Executive Assistant will act as the Managing Attorney’s right hand—keeping schedules organized, coordinating with legal teams, courts, and external partners, and ensuring smooth workflow across the firm.

Key Responsibilities

• Manage and maintain the Managing Attorney’s full calendar including meetings, legal events, and travel
• Coordinate scheduling for depositions, hearings, mediations, and expert calls
• Confirm appointments with courts, opposing counsel, experts, and internal team members
• Send reminders and follow-ups to prevent missed deadlines or scheduling conflicts
• Prepare the Managing Attorney for meetings by confirming logistics and identifying risks
• Manage communications via Teams chat, phone, text, and email
• Quickly reschedule events when conflicts arise and communicate updates to all parties
• Draft routine scheduling and confirmation letters after training
• Provide administrative support, including research, travel coordination, and project assistance

Requirements

• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent attention to detail and reliability
• Ability to manage deadlines and multiple tasks simultaneously
• Fast and clear communicator who prefers concise bullet-point communication
• Comfortable working in a fast-paced remote environment