Executive Assistant & Office Operations Lead

Miami Family Law Group, PLLC; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Annual salary: 55,000-75,000 USD/year

401(k) with company match

Health insurance

Health Care Flexible Spending Account

Life insurance

Disability insurance (short-term &

Educational course reimbursement

Paid time off (PTO)

Paid holidays

Job summary

Miami Family Law Group, PLLC is seeking an Executive Assistant / Office Operations Coordinator to support firm leadership and ensure daily operations run smoothly in a fast-paced, professional environment.

The role combines executive support with administrative, office operations, and legal tasks, including calendar management, document handling, and trial binder preparation. Proficiency in Microsoft Office and a client-facing front desk presence is essential.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Prior Legal Assistant experience is required. Candidates without law firm or legal office background will not be considered.
• Associate's degree or higher.

Responsibilities

• Manage complex calendars and scheduling for leadership.
• Coordinate meetings, appointments, and internal events.
• Anticipate scheduling conflicts and proactively resolve issues.
• Track action items, projects, and follow ups to support execution.
• Provide day to day administrative support to leadership as needed.
• Serve as the first point of contact for clients and visitors.
• Maintain a professional, organized, and welcoming office environment.
• Manage office supplies and coordinate with vendors.
• Answer and direct incoming calls professionally.
• Assist with general office needs and occasional office related errands.
• Organize and maintain digital and physical files.
• Assist with document management, scanning, and filing.
• Prepare and assemble trial binders and case materials.
• Support attorneys and leadership with administrative and case related tasks.
• Help ensure documents, communications, and records are handled accurately and efficiently.

Skills

Front desk experience

Executive calendar management

Client-facing communication

Education

Associate's degree or higher

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Clio Manage

Job description

Miami Family Law Group, PLLC is seeking an Executive Assistant / Office Operations Coordinator to support firm leadership and ensure daily operations run smoothly in a fast-paced, professional environment.

The role combines executive support with administrative, office operations, and legal tasks, including calendar management, document handling, and trial binder preparation. Proficiency in Microsoft Office and a client-facing front desk presence is essential.