Practice Assistant

Buchanan Legal Professional Services; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading global law firm is seeking a Practice Assistant to provide high-level administrative support to attorneys in Miami. This role involves preparing legal documents, managing schedules, and conducting research. Ideal candidates have over 3 years of administrative support experience in legal or professional settings, are proficient in Microsoft tools, and possess strong organizational and communication skills. This is a full-time, onsite position, providing an excellent opportunity for a polished professional.

Qualifications

• 3+ years of administrative support experience, ideally within legal or professional services.
• Strong proficiency in Microsoft Word, Outlook, and basic Excel.
• Florida Notary Public certification, or willingness to obtain.

Responsibilities

• Prepare, revise, and finalize legal documents and correspondence.
• Manage calendars, travel arrangements, and expense reports.
• Conduct research and assist with document management.

Skills

Administrative support experience

Organizational skills

Multitasking

Communication skills

Tools

Microsoft Word

Microsoft Outlook

Basic Excel

Adobe Acrobat

PowerPoint

Job description

A leading global law firm is seeking a Practice Assistant to provide high-level administrative support to attorneys in a fast-paced, collaborative, and client-focused environment. This is an excellent opportunity for a polished administrative professional with legal experience who thrives on organization, multitasking, and delivering exceptional support. This role will be 5-days onsite in Miami.

Key Responsibilities

• Prepare, revise, and finalize legal documents, correspondence, spreadsheets, and presentations.
• Manage calendars, travel arrangements, expense reports, attorney time entry, and conflict checks.
• Conduct research, coordinate conference calls, and assist with document and file management.
• Collaborate with internal departments to support smooth day-to-day operations and workflow.
• Maintain accurate electronic and paper files while ensuring compliance with internal procedures.
• Provide proactive support by anticipating team needs and helping attorneys stay organized and efficient.

Qualifications

• 3+ years of administrative support experience, ideally within legal or professional services.
• Strong proficiency in Microsoft Word, Outlook, and basic Excel; Adobe Acrobat and PowerPoint a plus.
• Florida Notary Public certification, or willingness to obtain.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong communication skills with a polished, professional, and service-oriented approach.