Remote Executive Assistant for Legal Practice & Client Care

Job Duck LLC; United States; Remote; USD 48,000 - 52,000; Full time

Job summary

Job Duck LLC seeks an Executive Assistant to support a growing legal practice. The role focuses on organizing day-to-day administrative operations, client intake and onboarding, and ensuring smooth workflows from engagement through closure.

You will contribute to client satisfaction by maintaining organized communications, creating SOPs, and coordinating with attorneys and paralegals. This position rewards initiative, attention to detail, and a client-centric approach.

Qualifications

• 1–3 years of administrative or professional services experience.
• Excellent written and spoken English, including grammar and proofreading skills.
• Proficiency with Microsoft Office and experience managing email, calendars, documents, and administrative workflows.
• Compassionate, empathetic, and non-judgmental approach to client interactions
• Ability to work independently while collaborating with a small team

Responsibilities

• Follow up with clients to maintain strong relationships and smooth workflows
• Create, update, and maintain SOP documentation
• Assist with client offboarding and ensure matters are properly closed out
• Answer, route, and respond to client phone calls, emails, and inquiries
• Manage and organize email inboxes to ensure priority client communications are addressed promptly
• Send documents, engagement letters, and follow up to ensure signatures and payment completion
• Support client onboarding and manage the sales pipeline
• Perform ongoing data entry and administrative support tasks
• Conduct follow-up calls and emails to schedule meetings and obtain missing information
• Draft and send professional email responses on behalf of the firm and proof documents for grammar, formatting, accuracy, and client information
• Schedule meetings and coordinate calendars for attorneys and paralegals
• Respond to scheduling and pre-sales inquiries

Skills

Administrative experience

English proficiency

Calendar management

Tools

Microsoft Office

Email management

Job description

Job Duck LLC seeks an Executive Assistant to support a growing legal practice. The role focuses on organizing day-to-day administrative operations, client intake and onboarding, and ensuring smooth workflows from engagement through closure.

You will contribute to client satisfaction by maintaining organized communications, creating SOPs, and coordinating with attorneys and paralegals. This position rewards initiative, attention to detail, and a client-centric approach.