Remote Legal Executive Assistant (PST Hours)

Job Duck LLC; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck LLC in the United States seeks a highly organized Administrative Assistant for a fast-paced legal environment. You will keep calendars accurate, manage case files, and ensure timely filing and communication between attorneys, clients, and courts.

Responsibilities include drafting filings, updating docketed activity, and coordinating Zoom meetings and reminders. Training is provided, with a focus on building reliable, scalable workflows and long-term growth within the legal operations

Qualifications

• Full time position supporting a legal team.
• Time zone alignment with Pacific Standard Time.
• Office hours 9:00 AM–6:00 PM PST, Monday to Friday.
• VPN access required.
• Training provided by internal team and training videos.
• Regular daily, weekly, monthly, and quarterly check-ins.

Responsibilities

• Update case statuses based on docket activity and internal communications.
• Maintain and update Proofs of Service notes and service lists.
• Prepare draft legal filings using templates and minute orders once trained.
• Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients.
• Maintain and manage all legal calendars to ensure accuracy with court dockets.
• Manage Zoom integrations and schedule virtual meetings for attorneys and staff.
• Create and manage contacts and matters within Clio.
• Circulate weekly reports of upcoming hearings, depositions, and active cases.
• Rename, date, upload, and organize documents according to internal filing standards.
• Ensure Clio calendars remain synchronized with Outlook and remove incorrect floating entries.

Skills

Organized

Proactive

Attention to detail

Tools

Clio

HubSpot CRM

RingCentral VoIP

Microsoft Outlook

Microsoft Teams

Zoom

Job description

Job Duck LLC in the United States seeks a highly organized Administrative Assistant for a fast-paced legal environment. You will keep calendars accurate, manage case files, and ensure timely filing and communication between attorneys, clients, and courts.

Responsibilities include drafting filings, updating docketed activity, and coordinating Zoom meetings and reminders. Training is provided, with a focus on building reliable, scalable workflows and long-term growth within the legal operations