Remote Executive Assistant & Business Development Support

Job Duck LLC; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck LLC is seeking an Executive Administrative Assistant to support a busy legal practice remotely in the US. You will handle high-level admin duties, manage calendars, coordinate client communications, and assist with client intake and CRM tasks to drive productivity and client satisfaction.

The role requires organized, proactive communication with clients, experience in a law firm, and strong multitasking skills. Remote work from EST timezone is supported with standard business hours.

Qualifications

• Previous administrative experience in a Law Firm mandatory.
• Calendar Management mandatory.
• Experience supporting client intake, lead follow up, or sales related administrative processes preferred.
• Ability to track prospective clients and maintain organized follow up systems.
• Experience handling client inquiries and coordinating consultations.
• Comfortable communicating with potential clients in a professional and persuasive manner.
• Experience working with CRM systems preferred.
• Familiarity with sales pipelines, lead tracking, and client relationship management preferred.
• Strong organizational skills and proactive mindset.
• Independent remote work capability.

Responsibilities

• Identify opportunities to improve administrative and client management processes.
• Maintain confidentiality when handling sensitive client and company information.
• Prepare reports, summaries, and administrative documentation as needed.
• Respond to inquiries professionally and ensure timely communication.
• Coordinate with internal teams to ensure tasks and deadlines are completed efficiently.
• Assist with client onboarding and document collection processes.
• Maintain accurate client and prospect information within CRM systems.
• Provide general executive and operational support to ensure smooth daily business operations.
• Monitor and track new leads through the intake and consultation process.
• Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail.
• Serve as a primary point of contact for clients and prospective clients.
• Coordinate meetings, consultations, and follow up communications.
• Support lead follow up efforts to help maximize consultation attendance and conversion opportunities.
• Organize and maintain administrative records, documents, and correspondence.
• Manage executive calendars, appointments, and scheduling priorities.

Skills

Executive Support

Administrative Support

Calendar Management

Client Communication

CRM Management

Lead Follow Up

Sales Support

Pipeline Management

Organization and Prioritization

Time Management

Written Communication

Verbal Communication

Problem Solving

Independent Remote Work

Client Service Orientation

Tools

CRM Systems

Job description

Job Duck LLC is seeking an Executive Administrative Assistant to support a busy legal practice remotely in the US. You will handle high-level admin duties, manage calendars, coordinate client communications, and assist with client intake and CRM tasks to drive productivity and client satisfaction.

The role requires organized, proactive communication with clients, experience in a law firm, and strong multitasking skills. Remote work from EST timezone is supported with standard business hours.