Remote Executive Assistant for High‑Impact Leaders

Coconut; United States; Remote; USD 30,000 - 34,000; Part time

Benefits offered by this job

Competitive Salary

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Comprehensive Healthcare

Life Insurance

Mental Health Support

Job summary

Coconut is seeking an Executive Assistant to support a high-profile client with calendar, email management, and travel logistics from a US remote setup.

You will screen inbox, coordinate meetings, prepare briefs, and maintain discretion with confidential information, while ensuring forward-looking planning 1–2 weeks out.

This role offers 20 hours per week, Pacific time alignment, and a supportive environment with growth opportunities.

Qualifications

• Strong Outlook and calendar management experience.
• Excellent communication with executives and clients.
• Highly organized, detail-oriented, and proactive, with discretion.

Responsibilities

• Manage the client's inbox and triage high-volume email.
• Own calendar management and scheduling
• Coordinate meeting bookings with internal and external stakeholders across busy schedules.
• Follow up on unread emails, pending deliverables, and outstanding action items so nothing falls through the cracks.
• Maintain high visibility with the client on what needs action, especially when they are unavailable.
• Prepare priority lists and help brief her on urgent items, upcoming meetings, and prep needs.
• Be forward-looking by flagging commitments 1–2 weeks out, not just next-day items.
• Support in-person meeting logistics such as room bookings, catering, expense reports, and ensuring consultants handle travel arrangements.
• Protect calendar time by building in travel buffers before and after lunches, dinners, coffee meetings, and other in-person appointments.
• Communicate thoughtfully with high-level clients running large family enterprises; follow-up must be respectful and not pushy
• Potentially support light marketing/admin overflow if capacity allows.

Skills

Calendar management

Email triage

Executive support

Communication

Organization

Tools

Microsoft 365

Outlook

SharePoint

Microsoft Planner

MailChimp

Wix

Canva

PowerPoint

Slack

Teams

Job description

Coconut is seeking an Executive Assistant to support a high-profile client with calendar, email management, and travel logistics from a US remote setup.

You will screen inbox, coordinate meetings, prepare briefs, and maintain discretion with confidential information, while ensuring forward-looking planning 1–2 weeks out.

This role offers 20 hours per week, Pacific time alignment, and a supportive environment with growth opportunities.