Executive Assistant to CEO — Remote & Proactive Operator

Coconut; United States; Remote; USD 167,000 - 335,000; Full time

Benefits offered by this job

Competitive Salary

13th Month Pay

12 PTO days

US holidays

Parental Leave

Healthcare

Life Insurance

Mental Health

Team Events

Stay Connected

Job summary

Coconut is seeking a proactive Executive Assistant to support the CEO and a second principal within a fast-growing construction technology environment. You will manage calendars, emails, travel, and meeting prep, while handling research and document preparation to enable strategic work.

Excellent written English and meticulous organizational skills are essential. You’ll use AI tools daily and contribute to a high-performance, growth-oriented team in a remote, full-time role.

Qualifications

• Excellent written and verbal English with proactive communication.
• Extreme attention to detail and strong organizational skills.
• Strong, reliable internet connection.

Responsibilities

• Serve as the right hand to the CEO, freeing up time for high-level priorities.
• Manage the CEO's calendar, daily schedule, and meetings with multiple stakeholders.
• Manage the CEO's email inbox, respond, and handle outreach on his behalf.
• Book business and personal travel, reservations, and arrangements.
• Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps.
• Conduct research, review proposals, retrieve files, and prepare documents.
• Handle personal tasks such as paying bills and coordinating with insurers, rental properties, and legal contacts.
• Support a second principal and take on office manager and ad hoc tasks as needed.
• Use AI tools daily and grow into a proactive operator who anticipates needs.

Skills

Calendar management

Email management

Travel coordination

Meeting prep

Research & docs

Executive support

English writing

Proactive / initiative

Office management

AI tool usage

Tools

Microsoft Excel

Claude

ChatGPT

Job description

Coconut is seeking a proactive Executive Assistant to support the CEO and a second principal within a fast-growing construction technology environment. You will manage calendars, emails, travel, and meeting prep, while handling research and document preparation to enable strategic work.

Excellent written English and meticulous organizational skills are essential. You’ll use AI tools daily and contribute to a high-performance, growth-oriented team in a remote, full-time role.