CEO's Executive Assistant - Job Code: 1790803511186

Coconut; United States; Remote; USD 167,000 - 335,000; Full time

Benefits offered by this job

Competitive Salary

13th Month Pay

12 PTO days

US holidays

Parental Leave

Healthcare

Life Insurance

Mental Health

Team Events

Stay Connected

Job summary

Coconut is seeking a proactive Executive Assistant to support the CEO and a second principal within a fast-growing construction technology environment. You will manage calendars, emails, travel, and meeting prep, while handling research and document preparation to enable strategic work.

Excellent written English and meticulous organizational skills are essential. You’ll use AI tools daily and contribute to a high-performance, growth-oriented team in a remote, full-time role.

Qualifications

• Excellent written and verbal English with proactive communication.
• Extreme attention to detail and strong organizational skills.
• Strong, reliable internet connection.

Responsibilities

• Serve as the right hand to the CEO, freeing up time for high-level priorities.
• Manage the CEO's calendar, daily schedule, and meetings with multiple stakeholders.
• Manage the CEO's email inbox, respond, and handle outreach on his behalf.
• Book business and personal travel, reservations, and arrangements.
• Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps.
• Conduct research, review proposals, retrieve files, and prepare documents.
• Handle personal tasks such as paying bills and coordinating with insurers, rental properties, and legal contacts.
• Support a second principal and take on office manager and ad hoc tasks as needed.
• Use AI tools daily and grow into a proactive operator who anticipates needs.

Skills

Calendar management

Email management

Travel coordination

Meeting prep

Research & docs

Executive support

English writing

Proactive / initiative

Office management

AI tool usage

Tools

Microsoft Excel

Claude

ChatGPT

Job description

At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: CEO's Executive Assistant

Monthly Rate: $1250 - $2500/month

Availability: Full-time - 40 hours/week

Time Zone: CST

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Experience Needed

• Serve as the right hand to the CEO of a fast-growing construction technology company, freeing up his time to focus on high-level priorities
• Manage the CEO's calendar, daily schedule, and priorities, including scheduling meetings with multiple stakeholders
• Manage the CEO's email inbox, answer questions, and handle outreach on his behalf
• Book business and personal travel, reservations, and arrangements
• Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps
• Conduct research, review business proposals, retrieve files, and prepare documents
• Handle personal tasks such as paying bills and coordinating with insurance, rental property, and legal contacts
• Support a second company principal and take on office manager and ad hoc tasks as needed
• Use AI tools daily and grow into a proactive operator who anticipates needs rather than working task by task

Good to have

• Prior experience as an Executive Assistant to a C-level executive
• Experience reading and interpreting business proposals
• Excellent written English, as this is a highly communication-based role
• A positive, personable attitude
• A growth mindset and the ability to scale with a fast-growing company long term

Non-negotiable Requirements

• Excellent written and verbal English with constant, proactive communication
• Extreme attention to detail and strong organizational skills
• Strong, reliable internet connection

Industry/Tools Experience

• Microsoft Office, including Excel
• Claude and ChatGPT, with strong prompting skills for daily tasks
• Experience supporting leadership at a fast-growing company

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community!

Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
• Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
• US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
• Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
• Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
• Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.