Remote Executive Assistant: Document & Scheduling Pro

Coconut; United States; Remote; USD 6,000 - 8,900; Part time

Benefits offered by this job

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Healthcare

Life Insurance

Mental Health Support

Milestone Gifts

Team Experiences

Stay Connected

Job summary

Coconut is seeking an Executive Assistant to connect founders and businesses with remote talent. The role is remote with 20 hours per week, available as part-time or full-time, in PT or ET time zones.

You will manage docs, vendor credits, NDAs, and calendar coordination across US hours, ensuring processes stay accurate and on track. Ideal candidates are highly organized, fluent in English, and proficient with Google Workspace.

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant in a documentation-heavy role.
• Manages paperwork and documentation workflows from start to finish, keeping files accurate, organized, and up to date
• Prepares, submits, and tracks new vendor credit applications
• Reviews, sends, and tracks NDAs and other agreements through to signature, following up on outstanding items
• Follows up with internal team members and external contacts to keep documents and tasks moving
• Schedules and coordinates meetings across calendars and time zones
• Maintains clear tracking systems so the status of every document and follow-up is visible at a glance

Responsibilities

• Coordinate and schedule meetings across time zones.
• Maintain organized filing and documentation workflows.
• Process vendor credit applications and related paperwork.
• Track NDAs and agreements through to signature.
• Communicate proactively to keep documents moving.

Skills

EA Experience

Docs management

Vendor credit apps

NDAs tracking

Calendar scheduling

Proactive communication

G Workspace

PM tools

Tools

Google Workspace

Asana

Monday.com

Job description

Coconut is seeking an Executive Assistant to connect founders and businesses with remote talent. The role is remote with 20 hours per week, available as part-time or full-time, in PT or ET time zones.

You will manage docs, vendor credits, NDAs, and calendar coordination across US hours, ensuring processes stay accurate and on track. Ideal candidates are highly organized, fluent in English, and proficient with Google Workspace.