Executive Assistant - Job Code: 1790882488656

Coconut; United States; Remote; USD 6,000 - 8,900; Part time

Benefits offered by this job

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Healthcare

Life Insurance

Mental Health Support

Milestone Gifts

Team Experiences

Stay Connected

Job summary

Coconut is seeking an Executive Assistant to connect founders and businesses with remote talent. The role is remote with 20 hours per week, available as part-time or full-time, in PT or ET time zones.

You will manage docs, vendor credits, NDAs, and calendar coordination across US hours, ensuring processes stay accurate and on track. Ideal candidates are highly organized, fluent in English, and proficient with Google Workspace.

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant in a documentation-heavy role.
• Manages paperwork and documentation workflows from start to finish, keeping files accurate, organized, and up to date
• Prepares, submits, and tracks new vendor credit applications
• Reviews, sends, and tracks NDAs and other agreements through to signature, following up on outstanding items
• Follows up with internal team members and external contacts to keep documents and tasks moving
• Schedules and coordinates meetings across calendars and time zones
• Maintains clear tracking systems so the status of every document and follow-up is visible at a glance

Responsibilities

• Coordinate and schedule meetings across time zones.
• Maintain organized filing and documentation workflows.
• Process vendor credit applications and related paperwork.
• Track NDAs and agreements through to signature.
• Communicate proactively to keep documents moving.

Skills

EA Experience

Docs management

Vendor credit apps

NDAs tracking

Calendar scheduling

Proactive communication

G Workspace

PM tools

Tools

Google Workspace

Asana

Monday.com

Job description

AtCoconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant

Monthly Rate: $450-800

Availability: Part-time/Full-time -20 hours/week

Time Zone: PT or ET

Experience Needed

• - Proven experience as an Executive Assistant or Administrative Assistant in a documentation-heavy role
• - Manages paperwork and documentation workflows from start to finish, keeping files accurate, organized, and up to date
• - Prepares, submits, and tracks new vendor credit applications
• - Reviews, sends, and tracks NDAs and other agreements through to signature, following up on outstanding items
• - Follows up with internal team members and external contacts to keep documents and tasks moving
• - Schedules and coordinates meetings across calendars and time zones
• - Maintains clear tracking systems so the status of every document and follow-up is visible at a glance

Good to have

• - Experience communicating and collaborating within Google Workspace (Gmail, Google Chat, Google Docs, Google Drive)
• - A proactive communicator who over-communicates, shares updates without being asked, and flags issues early
• - Familiarity with e-signature platforms such as DocuSign or Adobe Sign
• - Exposure to finance or accounting admin work such as accounts payable or bookkeeping support

Non-negotiable Requirements

• - Highly organized and detail-oriented
• - Reliable and consistent in meeting deadlines and following through
• - Excellent written and spoken English

Industry/Tools Experience

• - Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• - Project management software such as Asana or Monday.com

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community!

• Competitive Salary - We recognize your skills and experience with a great compensation package.
• 13th Month Pay - Enjoy an extra month’s salary because who doesn’t love a little bonus?
• Paid Time Off - Recharge with 12 days of PTO to use however you like - vacation, self-care, or just a break from it all!
• US Holidays Off - Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave - We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare - We’ve got you and your family covered with quality healthcare benefits.
• Life Insurance* - Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support - Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats - We celebrate your achievements and make your special day even better!
• Exciting Team Experiences - Think island getaways, virtual town halls, and regional meetups - because work should be fun, too!
• Stay Connected - Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.