Remote Executive Assistant - AI-Savvy Ops Partner

Insideoutva; Idaho; Hybrid; USD 20,000 - 27,000; Full time

Job summary

Insideoutva is seeking an experienced Executive Assistant to partner with the Executive Director. This full-time, remote role supports calendar management, inbox triage, and cross-functional coordination across a globally distributed team.

You will leverage AI tools (Claude) to streamline workflows, develop SOPs, and improve operational efficiency while maintaining strict confidentiality and high professional standards during US Central Time business hours.

Qualifications

• Proven EA experience supporting C-suite executives.
• Ability to anticipate needs and act with initiative.
• Hands-on experience using Claude for automation and materials.
• Confidential handling of sensitive information.
• Experience building SOPs and documentation systems.
• Excellent written and verbal English; available during US Central Time.

Responsibilities

• Manage calendar and inbox, prioritize and draft responses.
• Coordinate day-to-day operations and track priorities.
• Develop and maintain SOPs and playbooks.
• Use AI tools to draft materials, build dashboards, and streamline workflows.
• Serve as primary contact for internal teams and external clients.
• Handle personal admin and vendor communications securely.

Tools

Google Workspace

Asana

Slack

Zoom

1Password

Notion

Dropbox

Canva

Claude

Job description

Insideoutva is seeking an experienced Executive Assistant to partner with the Executive Director. This full-time, remote role supports calendar management, inbox triage, and cross-functional coordination across a globally distributed team.

You will leverage AI tools (Claude) to streamline workflows, develop SOPs, and improve operational efficiency while maintaining strict confidentiality and high professional standards during US Central Time business hours.