Remote Executive Admin & Ops Coordinator - Nonprofit

East Palo Alto Tennis & Tutoring (EPATT); East Palo Alto (CA); Remote; USD 34,000 - 55,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible schedule

Health insurance

Paid time off

Vision insurance

Job summary

EPATT is a nonprofit located in East Palo Alto, CA, offering a primarily remote Executive Administrative Coordinator position with some in-person responsibilities. The role supports payroll, HR administration, Salesforce data management, and technology systems, reporting to the Executive Director.

A strong, organized, tech-savvy individual will help streamline scheduling, communications, and program operations.

Qualifications

• Minimum 2 years in administrative, operations, or executive support.
• Experience processing payroll via ADP or similar platform.
• Familiarity with CRM or database systems; Salesforce a plus.
• Strong Google Workspace and/or MS Office skills, particularly spreadsheets.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage multiple priorities independently and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information.
• Comfortable learning new technology platforms and troubleshooting basic issues.

Responsibilities

• Oversee biweekly payroll processing through payroll/PEO provider.
• Coordinate contractor docs, W-9 collection, and year-end 1099/W-2 processes.
• Liaise with outside accountant on tax prep, Form 990, filings.
• Maintain personnel, payroll, benefits, and org records.
• Manage Salesforce data entry, cleanup, reporting, dashboards.

Skills

Payroll processing

CRM systems (Salesforce)

Google Workspace / MS Office

Attention to detail

Organization & time management

Communication skills

Confidentiality handling

Tech troubleshooting

Tools

ADP payroll system

Salesforce

Google Workspace

Microsoft Office

Excel

Job description

EPATT is a nonprofit located in East Palo Alto, CA, offering a primarily remote Executive Administrative Coordinator position with some in-person responsibilities. The role supports payroll, HR administration, Salesforce data management, and technology systems, reporting to the Executive Director.

A strong, organized, tech-savvy individual will help streamline scheduling, communications, and program operations.