Remote Executive Assistant to the President & CEO (Operation Focused)

FreedUp; United States; Remote; USD 11,000 - 17,000; Full time

Benefits offered by this job

PTO

Performance bonuses

Remote-first

Onboarding

Growth opportunities

Job summary

FreedUp is seeking an Executive Assistant to support the CEO of a mission-driven nonprofit. You will manage email and calendar, coordinate personal and professional tasks, and help implement organizational systems using SOPs.

During onboarding you’ll develop SOPs and set up a Notion-based personal operating system to enhance collaboration. You’ll coordinate tasks between the CEO, his wife, and team members in a remote-first environment with growth opportunities.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3+ years of experience as an Executive Assistant or similar role.
• Proven experience in email management, calendar coordination, and task delegation.
• Experience creating and managing SOPs and using Notion for organization.
• Strong written and verbal communication, highly organized with excellent time management.
• Familiarity with remote collaboration tools (HubSpot, Notion, Slack, Zoom, Fireflies, Teams).

Responsibilities

• Manage the CEO’s email inbox with prioritization and timely responses.
• Coordinate professional and personal calendar, schedule meetings, align family/work commitments.
• Develop and maintain SOPs to streamline daily operations.
• Create a Notion-based personal operating system for collaboration and task tracking.
• Support personal tasks such as grocery ordering, meal planning, and family logistics.
• Handle donor management tasks, tracking updates and organizing voice memos.
• Provide general administrative support and assist with team communications.
• Maintain top 30 prospect list with proactive outreach reminders.
• Triage donor communications in Notion and HubSpot.
• Research and prospect for individual donors, foundations, and corporations.

Skills

Email management

Calendar coordination

SOP development

Notion

HubSpot

Slack

Zoom

Task delegation

Education

Bachelor’s degree in Business Administration or related field

Tools

Notion

HubSpot

Slack

Zoom

Fireflies

Microsoft Teams

Job description

We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.

As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.

Schedule:

Monday - Friday, 8:00 AM to 5:00 PM CT

Pay Range:

$1,000–$1,500 per month

Responsibilities

• Manage the CEO’s email inbox, focusing on prioritization and timely responses.
• Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
• Develop and maintain SOPs for daily operations to streamline workflows.
• Utilize Notion to create a personal operating system for collaboration and task tracking.
• Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
• Handle donor management tasks, including tracking updates and organizing voice memos.
• Provide general administrative support and assist with team communications.
• Maintain top 30 prospect list with proactive outreach reminders
• Triage donor communications and manage in Notion and HubSpot
• Research and prospecting for individual donors, foundations, and corporations

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3+ years of experience as an Executive Assistant or in a similar role.
• Proven experience in email management, calendar coordination, and task delegation.
• Experience creating and managing SOPs and using tools like Notion for organization.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.

Technical Requirements:

• Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
• A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).

• Opportunity to work with a nonprofit organization driving impactful change.
• Remote-first approach with a collaborative and supportive team.
• Comprehensive onboarding process to ensure your success.
• PTO and performance bonuses.
• Professional growth opportunities in a mission-driven environment.