Remote Executive Admin & Logistics Coordinator

Babich & Assoc.; Town of Texas (WI); Hybrid; USD 39,000 - 65,000; Full time

Benefits offered by this job

Full benefits

Remote or hybrid work

Job summary

Babich & Assoc. seeks an Executive Administrative Assistant to support the CEO and management team across departments. You will manage calendars, coordinate meetings, draft communications, and prepare confidential materials in a fast-paced, hybrid environment.

Ideal candidates will have a Bachelor’s degree (or equivalent experience), 3+ years of admin support in executive settings, and proficiency with MS Office and NetSuite. Full benefits and flexible scheduling available.

Qualifications

• Bachelor’s degree in business administration, communications, or related field (or equivalent experience).
• 3+ years of administrative support experience, preferably in executive or corporate environment.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, ERP System and/or NetSuite, scheduling tools, and document management software.
• Ability to handle confidential information with discretion and professionalism.
• Proven capacity to work independently and manage shifting priorities in a fast paced setting.

Responsibilities

• Provide executive level administrative support to CEO, management team, and department heads.
• Manage calendars, coordinate meetings, prepare agendas, and record accurate meeting minutes in Microsoft TEAMS.
• Draft, proofread, and manage correspondence, reports, and business documentation.
• Prepare presentation materials, proposals, and confidential communications as requested.
• Liaise with internal teams and external partners to ensure timely information flow and project updates.
• Handle confidential information with discretion and maintain records in compliance with company standards.
• Handle light HR and onboarding processes and maintain company directories, contact lists, and digital records.
• Assist in warehouse coordination, logistics administration, and inventory analysis.

Skills

Executive support

Calendar management

Communication

Multi-tasking

MS Office

NetSuite

Education

Bachelor's degree

Equivalent experience

Tools

Microsoft Office

ERP System / NetSuite

Scheduling tools

Job description

Babich & Assoc. seeks an Executive Administrative Assistant to support the CEO and management team across departments. You will manage calendars, coordinate meetings, draft communications, and prepare confidential materials in a fast-paced, hybrid environment.

Ideal candidates will have a Bachelor’s degree (or equivalent experience), 3+ years of admin support in executive settings, and proficiency with MS Office and NetSuite. Full benefits and flexible scheduling available.