Supply Chain and Logistics Executive Administrative Assistant

Babich & Assoc.; Town of Texas (WI); Hybrid; USD 39,000 - 65,000; Full time

Benefits offered by this job

Full benefits

Remote or hybrid work

Job summary

Babich & Assoc. seeks an Executive Administrative Assistant to support the CEO and management team across departments. You will manage calendars, coordinate meetings, draft communications, and prepare confidential materials in a fast-paced, hybrid environment.

Ideal candidates will have a Bachelor’s degree (or equivalent experience), 3+ years of admin support in executive settings, and proficiency with MS Office and NetSuite. Full benefits and flexible scheduling available.

Qualifications

• Bachelor’s degree in business administration, communications, or related field (or equivalent experience).
• 3+ years of administrative support experience, preferably in executive or corporate environment.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, ERP System and/or NetSuite, scheduling tools, and document management software.
• Ability to handle confidential information with discretion and professionalism.
• Proven capacity to work independently and manage shifting priorities in a fast paced setting.

Responsibilities

• Provide executive level administrative support to CEO, management team, and department heads.
• Manage calendars, coordinate meetings, prepare agendas, and record accurate meeting minutes in Microsoft TEAMS.
• Draft, proofread, and manage correspondence, reports, and business documentation.
• Prepare presentation materials, proposals, and confidential communications as requested.
• Liaise with internal teams and external partners to ensure timely information flow and project updates.
• Handle confidential information with discretion and maintain records in compliance with company standards.
• Handle light HR and onboarding processes and maintain company directories, contact lists, and digital records.
• Assist in warehouse coordination, logistics administration, and inventory analysis.

Skills

Executive support

Calendar management

Communication

Multi-tasking

MS Office

NetSuite

Education

Bachelor's degree

Equivalent experience

Tools

Microsoft Office

ERP System / NetSuite

Scheduling tools

Job description

Job Description

The Executive Administrative Assistant plays a central role in ensuring smooth daily operations and organizational efficiency across all departments. This position supports senior management by executing a range of administrative, scheduling, coordination, and communication tasks critical to maintaining business flow and leadership productivity. The ideal candidate is professional, highly organized, detail oriented, and capable of managing multiple priorities in a dynamic, fast paced environment.

Tasks

• Provide executive level administrative support to the CEO, management team, and department heads.
• Manage calendars, coordinate meetings, prepare agendas, and record accurate meeting minutes in Microsoft TEAMS.
• Draft, proofread, and manage correspondence, reports, and business documentation.
• Prepare presentation materials, proposals, and confidential communications as requested.
• Liaise with internal teams and external partners to ensure timely information flow and project updates.
• Handle confidential information with discretion and maintain records in compliance with company standards.
• Handle light HR and on boarding processes and maintain company directories, contact lists, and digital records.
• Assist in warehouse coordination, logistics administration, and inventory analysis.

Required Qualifications

• Bachelor’s degree in business administration, communications, or a related field (or equivalent experience).
• 3+ years of administrative support experience, preferably in an executive or corporate environment.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, ERP System and/or NetSuite, scheduling tools, and document management software.
• Ability to handle confidential information with discretion and professionalism.
• Proven capacity to work independently and manage shifting priorities in a fast paced setting.

Working Conditions

This is a full-time position based in a remote or hybrid administrative office environment. Standard business hours are Monday–

Friday, with occasional flexibility required to support executive activities, travel schedules, and company events.

Salary

Excellent pay – up to $65,000+ per year with full benefits