Remote Exec Assistant to Founders | Projects & Travel

Instead; Oregon; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Paid Vacation

401(k) Plan

Job summary

Instead is seeking an Executive Assistant to support our founders in a fast-paced, growing fintech environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling both business and personal tasks with discretion.

This remote role offers competitive benefits including health insurance, paid vacation, and a 401(k). Occasional travel for conferences may be required as we expand our live events.

Qualifications

• Minimum 1 year experience supporting a CEO or founder.
• Tech-savvy with Google Apps.
• Expert-level experience in GSheets/Excel for formulas and totals.
• Ability to edit material and ensure correct punctuation, spelling and grammar.
• Must be able to work in a fast paced, dynamic environment.
• Must be willing to work on both business and personal assistance tasks.
• Excellent verbal and written communication skills.
• Superb relationship and collaboration skills.
• Ability to use discretion in handling sensitive/confidential information.
• Positive, upbeat, and can-do attitude with thick skin.

Responsibilities

• Own management of business, personal and home maintenance tasks.
• Create and maintain an inventory of critical path projects and high-priority business development activities.
• Handle confidential and non-routine information and explain policies when necessary
• Work independently and within a team on special nonrecurring and ongoing projects; act as project manager for special projects.
• Prepare Executive expense reports and process Executive charge card reconciliation
• Arrange travel and prepare itineraries, domestically and internationally.
• Arrange appointments, reservations, and all related paperwork and calendaring
• CEO event planning and management (internal and external events)
• Remain flexible in working hours; EST 8:30-5:30 with occasional longer weeks and weekend hours

Skills

Executive support

Communication

Organization

Discretion

Multitasking

Attention to detail

Project coordination

Tools

Google Apps

GSheets/Excel

Job description

Instead is seeking an Executive Assistant to support our founders in a fast-paced, growing fintech environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling both business and personal tasks with discretion.

This remote role offers competitive benefits including health insurance, paid vacation, and a 401(k). Occasional travel for conferences may be required as we expand our live events.