Remote Exec Assistant: Multi-Client Scheduling & Support

Zirtual; Cedar Rapids (IA); Remote; USD 17,000 - 42,000; Part time

Job summary

Zirtual is a remote-friendly company providing executive assistants to clients for personal and professional needs. As an Executive Assistant, you will manage schedules, communications, and day-to-day operations, working independently with support from an Account Supervisor.

Availability aligns with client business hours, but round-the-clock is not expected. Responsibilities include calendar management, email handling, admin support, travel planning, and process improvement.

Qualifications

• Must have 2–4+ years of experience as an Executive/Administrative Assistant or similar role.
• Experience supporting multiple clients or executives preferred.
• Typing ability of at least 50 WPM with accuracy.

Responsibilities

• Manage and coordinate complex calendars across multiple clients and time zones.
• Draft and respond to emails; monitor inboxes and prioritize communications.
• Prepare documents, presentations, and reports; data entry and file organization.
• Coordinate travel arrangements and create detailed itineraries.
• Support day-to-day operations and project coordination; identify process improvements.

Skills

Organizational skills

Time management

Written communication

Independent remote work

Multiclient coordination

Education

Associate’s or Bachelor’s in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Calendar tools (Google/Outlook)

Asana

Trello

ClickUp

Zoho/Salesforce CRM

Slack/Zoom/Teams

Job description

Zirtual is a remote-friendly company providing executive assistants to clients for personal and professional needs. As an Executive Assistant, you will manage schedules, communications, and day-to-day operations, working independently with support from an Account Supervisor.

Availability aligns with client business hours, but round-the-clock is not expected. Responsibilities include calendar management, email handling, admin support, travel planning, and process improvement.