Remote Executive Assistant for Busy Executives & Teams

Zirtual; Tucson (AZ); Remote; USD 17,000 - 42,000; Full time

Job summary

Zirtual is seeking an Executive Assistant to support multiple busy clients remotely. You will manage calendars, handle emails, coordinate travel, and streamline day-to-day operations with proactive, high-quality service.

Ideal candidates are highly organized, detail-oriented, capable of independent work in a remote environment, and available during U.S. business hours. Prior experience supporting executives or small business owners is preferred; bilingual skills are a plus.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience).
• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Experience supporting multiple clients or executives preferred.
• Typing ability of at least 50 WPM with accuracy.

Responsibilities

• Calendar & Schedule Management: manage complex calendars and coordinate meetings across time zones.
• Email & Communication: draft, respond, and prioritize messages to ensure timely follow-up.
• Administrative Support: prepare documents, data entry, and file organization.
• Travel & Event Coordination: research and book travel and coordinate meetings.
• Operations & Task Management: support day-to-day operations and identify process improvements.

Skills

Strong organizational skills

Excellent written and verbal comms

Attention to detail

Remote work experience

Bilingual English/Fr and/or Spanish

Independent worker

Education

Associate’s or Bachelor’s degree in Business Administration

2–4+ years as an Executive/Administrative Assistant

Tools

Google Workspace

Microsoft Office

Calendar management tools

Asana

Trello

ClickUp

Zoho

Salesforce

Slack

Zoom

Teams

Job description

Zirtual is seeking an Executive Assistant to support multiple busy clients remotely. You will manage calendars, handle emails, coordinate travel, and streamline day-to-day operations with proactive, high-quality service.

Ideal candidates are highly organized, detail-oriented, capable of independent work in a remote environment, and available during U.S. business hours. Prior experience supporting executives or small business owners is preferred; bilingual skills are a plus.