Project Coordination Specialist – PM & Installation

Kastle Systems; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401K

Tuition/Training Assistance

Wellness Program

Job summary

Kastle Systems is seeking a Project Coordinator to support Project Management and Installation teams. You will act as the single point of contact for administrative tasks, manage contract packages, POs, and subcontractor coordination, and assist with schedules and reports.

The role emphasizes collaboration across Installation Technicians, Project Managers, Client Services, and leadership, with travel up to 50% and OT as needed. A college degree or equivalent experience is required.

Qualifications

• College degree or 4 years of relevant experience.
• Team-oriented in a fast-paced professional environment.
• Liaison between Installation Technicians, Project Managers, Client Services, and leadership.
• Technical and analytical skills; ability to learn new programs, systems, and applications.
• Excellent organizational skills and ability to manage multiple priorities.
• Excellent telephone manner and professional writing skills.
• Experience in drawings and schematics with Bluebeam, CAD a plus.
• Ability to travel frequently by automobile – local travel up to 50%.
• Must be able to work overtime, weekends, and/or nights when required.

Responsibilities

• Review and process contracts in CRM; identify incomplete packages and coordinate with Project Manager.
• Issue and receive purchase orders; solicit proposals from sub-contractors.
• Maintain contact info and docs for technicians and sub-contractors; track performance data.
• Initiate project reports (signal, lock out, COGS, RMR, close-out) as assigned.
• Assist PM in finalizing parts lists; coordinate with Inventory for staging.
• Perform pre-installation system programming and verify alignment with scope of work.
• Assist PM with permits, drawings, submittals; ensure customer requirements.
• Create scope of work packages for installations to ensure proper execution.
• Review closout checklists with PMs; ensure completeness.
• Handle COI requests from customers.
• Coordinate sub-contractors for site execution.
• Maintain online schedule; update technician assignments as requested.

Skills

Team player

Liaison skills

Technical & analytical

Organizational skills

Written communication

Willingness to travel

Flexibility for overtime

Education

College degree or 4 years experience

Tools

Bluebeam

CAD

Job description

Kastle Systems is seeking a Project Coordinator to support Project Management and Installation teams. You will act as the single point of contact for administrative tasks, manage contract packages, POs, and subcontractor coordination, and assist with schedules and reports.

The role emphasizes collaboration across Installation Technicians, Project Managers, Client Services, and leadership, with travel up to 50% and OT as needed. A college degree or equivalent experience is required.