Project Coordinator

Kastle Systems International, LLC; Chicago, Houston (IL, TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K

Tuition/Training Assistance

BrightHorizons Lifestyle Assistance

Wellness Program

Job summary

Kastle Systems International, LLC is seeking a Project Coordinator to support the Project Management and Installation teams as the single point of contact for administrative activities and liaison with project managers.

The role focuses on contract review, procurement, documentation, scheduling, and coordination of subcontractors, with a strong emphasis on organization and communication in a fast-paced environment.

Qualifications

• College degree or 4 years of relevant experience required.
• Ability to function as a liaison between Installation Technicians, Project Managers, Client Services, and leadership.
• Excellent organizational skills and ability to manage multiple priorities.
• Technical and analytical skills; ability to learn new programs, systems, and applications.

Responsibilities

• Review and process contracts in CRM system; identify incomplete packages and inform Project Manager.
• Issue and receive purchase orders and solicit proposals to sub-contractors.
• Maintain contact information and docs for technicians and sub-contractors; track performance and productivity.

Skills

Team player

Liaison between teams

Organizational skills

Communication skills

Willingness to travel

Overtime flexibility

Education

College degree or 4 years relevant experience

Tools

Bluebeam

CAD

Job description

Overview

Join the leader in providing smarter solutions for a safer world.

The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. This is a unique and exciting opportunity for an innovative leader to come in and have an immediate impact.

The Project Coordinator will support the Project Management and Installation departments by being the single point of contact for various administrative support activities and liasion with project managers.

In addition to a great work environment, we provide excellent benefits (Medical/Dental/Vision, 401K, Tuition/Training Assistance, BrightHorizons Lifestyle Assistance, Wellness Program, etc.). We are proud to be a Certified Great Place to Work with awards for being a Top Work Place with Top DE& I Practices!

Responsibilities

• Review and process contracts in CRM system – be able to identify if the contract package is not complete and communicate with the Project Manager accordingly
• Issue and receive purchase orders and solicit proposals to sub-contractors
• Maintain contact information and other documentations for technicians and sub-contractors, including performance and productivity spreadsheets
• Initiate project related reports as assigned including signal, lock out, COGS, RMR and project close-out reports
• Assist Project Manager in finalizing parts lists for projects, interacting with Inventory to stage those parts, and help research any custom parts for ordering
• Perform pre-installation system programming and verify alignment between contract and scope of work delivered to the installation team
• Assist Project Manager in any required permits, drawings, and submittals for projects, as warranted by customer
• Assist the Project Manager to create scope of work packages for each installation to ensure proper execution of installations for the customer
• Review completeness of installation closeout checklists with Project Managers
• Handle COI requests from customers
• For Kastle Video systems, email the internet requirements and the Kastle contact sheet.
• Coordinate sub-contractors for site execution of work
• Assist the Project Manager's maintaining the online schedule program - add/remove technicians and make changes in the schedule as requested

Qualifications

• College degree or 4 years of relevant experience
• Ability to work as a team player in a fast-paced professional environment
• Ability to function as a liaison between Installation Technicians, Project Managers, Client Services, and leadership
• Technical and analytical skills; ability to learn new programs, systems, and applications
• Excellent organizational skills and ability to develop goals while managing multiple competing priorities
• Excellent telephone manner, and professional writing skills
• Experience in drawings and schematics with Bluebeam, CAD, etc a plus
• Ability to travel frequently by automobile - local travel only (up to 50%)
• Must be able to work overtime, weekends, and/or nights when required

Company Overview

Kastle Systems is the leader in managed security, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. With delivering a world class customer experience driving everything we do, Kastle's mission is to be our customers' best service provider and to make their security the most effective, efficient, and convenient it can be. Kastle's integrated security solution, including access control, video, and remote video monitoring, significantly reduces costs and improves the critically important 24x7 performance for building owners, developers and tenants.

Equal Opportunity Statement

At Kastle, we believe that diversity makes us stronger - at work and in the world. Kastle Systems International, LLC is an Equal Opportunity / ... . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.