Remote Editorial & Content Operations Associate

Annual Reviews Inc; San Mateo (CA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical insurance plan

Retirement plan

Sick time

Bereavement leave

Jury duty leave

Job summary

Annual Reviews Inc. in the United States is seeking a Temporary Editorial Assistant for Knowable Magazine to support both editorial and operations as part of a small nonprofit journalism initiative. You will manage CMS publishing, newsletters, proofreading, and coordination with freelancers, editors, and funders.

The role requires strong writing, organization, and digital publishing skills. The position involves coordinating with part-time researchers, managing donor communications, and

Qualifications

• Bachelor’s degree in journalism, English, communications, or a science-related field with substantial coursework or experience in communications.
• 1–2 years of experience in a digital media, publishing, or nonprofit environment.
• Proficiency with WordPress or similar CMS platforms and Mailchimp; willingness to learn Bloomerang and Qgiv; proficiency with Microsoft Office Suite and Airtable.
• Exceptional written communication skills with a sharp eye for typos and formatting errors. Some familiarity with the AP Stylebook preferred.
• Ability to handle repetitive administrative tasks alongside time-sensitive editorial deadlines.
• Interest in science communication and nonprofit journalism.

Responsibilities

• Content Management System Publishing: Format, produce, enter changes to, and publish articles, images, and static informational pages in the CMS. Coordinate with IT resources and vendors.
• Newsletter Production: Assemble, test, and schedule weekly email newsletters using Mailchimp.
• Editorial Production: Lightly proofread articles, newsletters, emails, and social media copy in layout. Add backlinks and prepare production documents for editors.
• Copy Coordination: Coordinate and communicate schedules with part-time researchers, copy editors, and story editors to ensure publication schedules are met.
• Fact-Checking: Conduct light fact-checking to verify names, dates, and primary-source details in newsletters and other non-article items as needed.
• Fundraising Campaigns: Support content creation, production, scheduling, and reporting for fundraising emails.
• Donor Coordination: Track individual donations, log communications, and maintain accurate donor databases.
• Funder Correspondence: Manage communication workflows with potential funders and philanthropic partners. Update the funder database.
• Donor Stewardship: Help the team coordinate efforts to draft and send timely, personalized thank-you notes to supporters and arrange other communications.
• Inbox Management: Monitor the general inbox, responding to inquiries or routing emails appropriately.
• Freelance Logistics: Prepare, distribute, and track contracts and other paperwork for freelance writers, editors, and illustrators. Log unsolicited pitches to help ensure timely replies are sent.
• General Support: Perform other administrative and operational duties to support the team as needed.

Skills

WordPress

Mailchimp

Proofreading

AP Style

Editorial coordination

Education

Bachelor’s degree in journalism, English, communications, or a science-related field

Tools

Microsoft Office Suite

Airtable

Job description

Annual Reviews Inc. in the United States is seeking a Temporary Editorial Assistant for Knowable Magazine to support both editorial and operations as part of a small nonprofit journalism initiative. You will manage CMS publishing, newsletters, proofreading, and coordination with freelancers, editors, and funders.

The role requires strong writing, organization, and digital publishing skills. The position involves coordinating with part-time researchers, managing donor communications, and