Editorial Assistant

Annual Reviews Inc; San Mateo (CA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical insurance plan

Retirement plan

Sick time

Bereavement leave

Jury duty leave

Job summary

Annual Reviews Inc. in the United States is seeking a Temporary Editorial Assistant for Knowable Magazine to support both editorial and operations as part of a small nonprofit journalism initiative. You will manage CMS publishing, newsletters, proofreading, and coordination with freelancers, editors, and funders.

The role requires strong writing, organization, and digital publishing skills. The position involves coordinating with part-time researchers, managing donor communications, and

Qualifications

• Bachelor’s degree in journalism, English, communications, or a science-related field with substantial coursework or experience in communications.
• 1–2 years of experience in a digital media, publishing, or nonprofit environment.
• Proficiency with WordPress or similar CMS platforms and Mailchimp; willingness to learn Bloomerang and Qgiv; proficiency with Microsoft Office Suite and Airtable.
• Exceptional written communication skills with a sharp eye for typos and formatting errors. Some familiarity with the AP Stylebook preferred.
• Ability to handle repetitive administrative tasks alongside time-sensitive editorial deadlines.
• Interest in science communication and nonprofit journalism.

Responsibilities

• Content Management System Publishing: Format, produce, enter changes to, and publish articles, images, and static informational pages in the CMS. Coordinate with IT resources and vendors.
• Newsletter Production: Assemble, test, and schedule weekly email newsletters using Mailchimp.
• Editorial Production: Lightly proofread articles, newsletters, emails, and social media copy in layout. Add backlinks and prepare production documents for editors.
• Copy Coordination: Coordinate and communicate schedules with part-time researchers, copy editors, and story editors to ensure publication schedules are met.
• Fact-Checking: Conduct light fact-checking to verify names, dates, and primary-source details in newsletters and other non-article items as needed.
• Fundraising Campaigns: Support content creation, production, scheduling, and reporting for fundraising emails.
• Donor Coordination: Track individual donations, log communications, and maintain accurate donor databases.
• Funder Correspondence: Manage communication workflows with potential funders and philanthropic partners. Update the funder database.
• Donor Stewardship: Help the team coordinate efforts to draft and send timely, personalized thank-you notes to supporters and arrange other communications.
• Inbox Management: Monitor the general inbox, responding to inquiries or routing emails appropriately.
• Freelance Logistics: Prepare, distribute, and track contracts and other paperwork for freelance writers, editors, and illustrators. Log unsolicited pitches to help ensure timely replies are sent.
• General Support: Perform other administrative and operational duties to support the team as needed.

Skills

WordPress

Mailchimp

Proofreading

AP Style

Editorial coordination

Education

Bachelor’s degree in journalism, English, communications, or a science-related field

Tools

Microsoft Office Suite

Airtable

Job description

Career Opportunities with Annual Reviews Inc

A great place to work.

Current job opportunities are posted here as they become available.

Temporary Editorial Assistant, Knowable Magazine (Remote)

Knowable Magazine, an award-winning digital publication from Annual Reviews, seeks an organized, detail-oriented, and self-motivated Temporary Editorial Assistant. This role supports both the editorial and other operations of a small nonprofit journalism initiative. You will bridge the gap between content creation and digital production, ensuring daily operations run smoothly, and corresponding with freelance writers, fact checkers, readers and editors. This position will also help log and coordinate communications with funders and donors. The ideal candidate has excellent proofreading skills, great communication skills, experience with digital publishing tools, strong administrative capabilities and interest in science. Candidate must be available to work during Pacific Time hours. Candidates must reside in one of the following states where Annual Reviews is registered to do business: CA, CO, GA, HI, IL, IN, MA, MN, NC, NV, NY, OH, OR, PA, SC, WA, or WI.

Specific Responsibilities include:

Digital Production & Content Support

• Content Management System Publishing: Format, produce, enter changes to, and publish articles, images, and static informational pages in the content management system (CMS). Coordinate with IT resources and vendors.
• Newsletter Production: Assemble, test, and schedule weekly email newsletters using Mailchimp.
• Editorial Production: Lightly proofread articles, newsletters, emails, and social media copy in layout. Add backlinks and prepare production documents for editors.
• Copy Coordination: Coordinate and communicate schedules with part-time researchers, copy editors, and story editors to ensure publication schedules are met.
• Fact-Checking: Conduct light fact-checking to verify names, dates, and primary-source details in newsletters and other non-article items as needed.

Development & Funder Relations

• Fundraising Campaigns: Support content creation, production, scheduling, and reporting for fundraising emails.
• Donor Coordination: Track individual donations, log communications, and maintain accurate donor databases.
• Funder Correspondence: Manage communication workflows with potential funders and philanthropic partners. Update the funder database.
• Donor Stewardship: Help the team coordinate efforts to draft and send timely, personalized thank-you notes to supporters and arrange other communications.

Administrative & Business Coordination

• Inbox Management: Monitor the general inbox, responding to inquiries or routing emails appropriately.
• Freelance Logistics: Prepare, distribute, and track contracts and other paperwork for freelance writers, editors, and illustrators. Log unsolicited pitches to help ensure timely replies are sent.
• General Support: Perform other administrative and operational duties to support the team as needed.

Qualifications Required:

• Bachelor’s degree in journalism, English, communications, or a science-related field with substantial coursework or experience in communications.
• 1–2 years of experience in a digital media, publishing, or nonprofit environment.
• Proficiency with WordPress or similar CMS platforms and Mailchimp; willingness to learn Bloomerang and Qgiv; proficiency with Microsoft Office Suite and Airtable.
• Exceptional written communication skills with a sharp eye for typos and formatting errors. Some familiarity with the AP Stylebook preferred.
• Ability to handle repetitive administrative tasks alongside time-sensitive editorial deadlines.
• Interest in science communication and nonprofit journalism.

All candidates must be legally authorized to work in the U.S. without the need for employment visa sponsorship now or in the future.

Annual Reviews offers the following benefits for temporary employees in this role:

• eligibility to participate in a medical insurance plan and our retirement plan
• accrued sick time
• paid bereavement leave
• jury duty leave

Temporary position with a potential duration of up to one year.

Pay Scale: Following is the salary range that Annual Reviews expects to pay for this position: $25.64/hour - $32.82/hour. Please note however, that actual compensation will be determined by several factors including but not limited to: specific home office location and level of experience and skills.

Equal Opportunity Employer including Disability/Vets

If you need a reasonable accommodation for any part of the employment process, please contact the Director of Human Resources at 650-493-4400 x 679 or by email at [e-mail] and let her know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this phone number or email address

Pursuant to the San Francisco Fair Chance Ordinance, Annual Reviews will consider for employment qualified applicants with arrest and conviction records.