Remote EA & PM Lead for Senior Execs (LATAM, PT)

Remote Jobs; United States; Remote; USD 14,000 - 19,000; Part time

Benefits offered by this job

Health insurance

Work from home

Job summary

Remote Jobs is seeking an Executive Assistant & Project Manager to provide high-level executive support and manage cross-functional projects for senior leadership. The role includes coordinating stakeholders, balancing priorities, and ensuring timely delivery while maintaining confidentiality.

In addition to executive duties, you will interact with clients and coordinate with accountants, CFOs, and finance professionals supporting outsourced accounting and finance engagements.

Qualifications

• Strong experience as an Executive Assistant or similar role supporting senior leadership.
• Demonstrated responsibility for managing projects, initiatives, or cross-functional deliverables, not solely providing administrative support.
• Strong calendar, meeting, communication, and executive-priority management experience.
• Excellent written and verbal English communication.
• Strong critical thinking, problem-solving, organization, and attention to detail.
• Strong emotional intelligence and professional judgment.
• Proactive and resourceful, with demonstrated ability to anticipate needs and independently move work forward.
• Comfortable communicating with clients, executives, and senior stakeholders.
• Strong ownership and follow-through across multiple simultaneous priorities.
• Strong working knowledge of Microsoft 365.
• Practical experience using AI tools such as ChatGPT, Microsoft Copilot, Claude, or similar tools for professional work.
• Able and willing to consistently provide services during the Philippine night shift aligned with Pacific Standard Time (PT) business hours.
• Comfortable using Hubstaff for time tracking and engagement-related reporting.

Responsibilities

• Provide high-level support to senior leadership and serve as a key coordination point for executive priorities.
• Manage complex calendars, meetings, appointments, and competing priorities.
• Monitor communications, identify matters requiring attention, and maintain follow-up items.
• Prepare meeting agendas, presentations, reports, briefing materials, and other business documents.
• Attend meetings, capture decisions and action items, and ensure appropriate follow-through.
• Anticipate executive needs and proactively address scheduling, information, and coordination requirements.
• Handle confidential client and business information with discretion.
• Manage assigned projects and initiatives from planning through completion.
• Establish and maintain project plans, timelines, milestones, deliverables, and action items.
• Coordinate internal and external stakeholders and maintain clarity around responsibilities and deadlines.

Skills

Executive support

Project management

Client coordination

English communication

Microsoft 365

AI tools

Tools

Microsoft 365

Hubstaff

ChatGPT

Microsoft Copilot

Claude

Job description

Remote Jobs is seeking an Executive Assistant & Project Manager to provide high-level executive support and manage cross-functional projects for senior leadership. The role includes coordinating stakeholders, balancing priorities, and ensuring timely delivery while maintaining confidentiality.

In addition to executive duties, you will interact with clients and coordinate with accountants, CFOs, and finance professionals supporting outsourced accounting and finance engagements.