Remote Catering Event Planner & Logistics Coordinator

Placements24; Riverton (UT); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Fully remote position

Flexible working hours

Distributed international team

Long-term engagement potential

Job summary

Placements24 is seeking a highly organized Remote Catering Event Planner & Logistics Coordinator to manage virtual and hybrid catering events nationwide. This fully remote role requires excellent planning, coordination, and communication skills to liaise with clients and a network of catering partners.

You will design timelines, coordinate deliveries, troubleshoot issues in real time, and collaborate with sales, culinary, and support teams to ensure a seamless client experience.

Qualifications

• Minimum 4 years of event planning or logistics experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication for remote teams.
• Proficient in project management software and office apps.

Responsibilities

• Plan and coordinate all logistical aspects of virtual and hybrid catering events from inception to completion.
• Serve as the primary point of contact for clients, understanding their event requirements and translating them into actionable plans.
• Manage and build relationships with a diverse network of approved catering vendors across various regions.
• Develop detailed event timelines, schedules, and delivery plans, ensuring accuracy and efficiency.
• Oversee the coordination of food delivery logistics, including scheduling, routing, and confirmation with clients and vendors.
• Troubleshoot and resolve any logistical issues or challenges that arise during event execution in real-time.
• Maintain accurate event documentation, including contracts, proposals, and delivery manifests.
• Collaborate effectively with internal teams (sales, culinary, customer support) to ensure a unified client experience.
• Implement and refine logistical processes to enhance efficiency and scalability.
• Stay updated on best practices in event logistics and virtual/hybrid event management.

Skills

Event planning

Logistics coordination

Remote communication

Vendor management

Tools

MS Office

Google Workspace

Job description

About the Role

Our client, a rapidly expanding virtual catering and event management company, is seeking a highly organized and proactive Remote Catering Event Planner & Logistics Coordinator. This fully remote position requires a meticulous individual with exceptional planning, coordination, and communication skills to manage the logistical intricacies of virtual and hybrid catering events nationwide. You will be responsible for liaising with clients, coordinating with a network of catering partners, managing delivery schedules, and ensuring a seamless experience for all participants, regardless of their physical location. This role is ideal for someone who thrives in a dynamic, fast-paced environment and excels at managing complex logistical challenges from their home office. You will play a crucial role in shaping the operational excellence of our client's innovative service model, contributing directly to client satisfaction and business scalability. This is a prime opportunity to work remotely in a key operational role within the evolving catering industry.

Key Responsibilities

• Plan and coordinate all logistical aspects of virtual and hybrid catering events from inception to completion.
• Serve as the primary point of contact for clients, understanding their event requirements and translating them into actionable plans.
• Manage and build relationships with a diverse network of approved catering vendors across various regions.
• Develop detailed event timelines, schedules, and delivery plans, ensuring accuracy and efficiency.
• Oversee the coordination of food delivery logistics, including scheduling, routing, and confirmation with clients and vendors.
• Troubleshoot and resolve any logistical issues or challenges that arise during event execution in real-time.
• Maintain accurate event documentation, including contracts, proposals, and delivery manifests.
• Collaborate effectively with internal teams (sales, culinary, customer support) to ensure a unified client experience.
• Implement and refine logistical processes to enhance efficiency and scalability.
• Stay updated on best practices in event logistics and virtual/hybrid event management.

Requirements

• Minimum of 4 years of experience in event planning, logistics coordination, or a similar role, with a strong emphasis on operational management.
• Proven experience managing complex logistics, preferably in a catering or food service context.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent verbal and written communication skills, essential for remote collaboration.
• Proficiency in project management software and standard office applications (e.g., MS Office, Google Workspace).
• Demonstrated ability to work independently, prioritize tasks, and manage multiple projects simultaneously in a remote setting.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Experience with vendor management and negotiation is highly desirable.
• A proactive, results-oriented mindset.
• Must have a reliable high-speed internet connection and a dedicated home office environment.

Benefits

• Highly competitive annual contract rate of R .
• Fully remote position, offering unparalleled flexibility and work-life integration.
• Opportunity to be instrumental in the operational success of an innovative catering company.
• Flexible working hours to accommodate different time zones.
• Continuous learning and development opportunities in event logistics.
• Potential for long-term engagement based on performance and business needs.
• Collaborate with a distributed, international team.