Remote Billing & Office Operations Coordinator

Aging Life Care; Florida; Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid Holidays

Competitive salary

Health insurance

Paid time off

Job summary

Palm Beach Care Management is seeking a Billing & Office Operations Coordinator to manage client billing, payroll, and financial reporting. You will work with QuickBooks Online, MyJunna, and internal procedures to ensure accurate, timely financial activity and compliance.

The role emphasizes structured routines, data integrity, and owner-level administrative support. The position is primarily remote with some local tasks, offers a benefits package including health insurance, PTO, and holidays,

Qualifications

• Working knowledge of QuickBooks Online and basic bookkeeping.
• Comfortable following an invoicing/billing process; prior billing experience helpful but not required.
• Experience processing payroll for a small team.
• High school diploma or equivalent; bookkeeping coursework a plus.
• Reliable, organized, and comfortable with structured, repetitive, detail-oriented daily work.
• Based in or near the Jupiter area.

Responsibilities

• Enter and categorize all business transactions in QuickBooks Online.
• Reconcile bank and credit card statements regularly; resolve discrepancies with docs.
• Generate and deliver client invoices in MyJunna; follow up on outstanding balances.
• Monitor accounts receivable and payment history; maintain organized records.
• Process payroll for staff using QuickBooks Payroll; ensure on-time deposits.
• Prepare regular financial reports (P&L, summaries) for the owner.
• Maintain accountant-ready records for tax preparation and filings.
• Adhere to HIPAA and confidentiality; provide admin support as needed.

Skills

QuickBooks Online

Data entry

Organized

Structured processes

Communication

Discretion

Coachability

Judgment

Education

High School Diploma

Bookkeeping coursework

Tools

MyJunna

Job description

Palm Beach Care Management is seeking a Billing & Office Operations Coordinator to manage client billing, payroll, and financial reporting. You will work with QuickBooks Online, MyJunna, and internal procedures to ensure accurate, timely financial activity and compliance.

The role emphasizes structured routines, data integrity, and owner-level administrative support. The position is primarily remote with some local tasks, offers a benefits package including health insurance, PTO, and holidays,