Remote Accounting Lead — Billing & Reconciliation

PRESENT MOMENTS; Florida; Remote; USD 52,000 - 76,000; Full time

Job summary

Phoenix Pro Management in the United States is seeking an Accounting & Billing Support Specialist to support daily accounting, billing, and cost tracking. You’ll work with QuickBooks Online, JobTread, and medical portals to ensure invoices and costs are accurate and reconciled.

The role requires comfort with high-volume transactions, strong English communication, and meticulous attention to detail. You will collaborate with operations and leadership to align job financials with field activity

Qualifications

• Experience with QuickBooks Online and high-volume financial workflows.
• Working knowledge of accounting principles and cost-coding fundamentals.
• Preferred: construction, home services, or any project-based environment.
• Excellent English communication, high integrity, and proactive mindset.

Responsibilities

• Billing & Financial Accuracy: Prepare accurate billing packages and support timely invoicing workflows.
• Billing & Financial Accuracy: Match vendor invoices, POs, and receipts to correct jobs and cost codes.
• Billing & Financial Accuracy: Ensure compliance with internal financial controls and coding standards.
• Month-End Close & Reconciliation: Perform balance checks, account reconciliations, and cost reviews.
• Month-End Close & Reconciliation: Assist in preparing month-end schedules and correcting discrepancies.
• Month-End Close & Reconciliation: Support leadership with clean, audit-ready financials.
• Systems & Data Integrity: Learn and master JobTread for invoice review, job-cost mapping, and workflow tracking.
• Systems & Data Integrity: Operate QuickBooks Online, including expense coding, bill entry, and reconciliations.
• Systems & Data Integrity: Use medical/insurance portals for invoice submission, follow-up, and document verification.
• Operational Coordination: Collaborate with project managers, operations, and leadership to align job financials with field activity.
• Operational Coordination: Maintain accurate cost data and surface inconsistencies before they become problems.
• Operational Coordination: Support compliance documentation and financial reporting as needed.

Skills

QuickBooks Online

High-volume workflows

Cost coding

Accounting principles

Attention to detail

English communication

Problem solving

Tools

JobTread

QuickBooks Online

Job description

Accounting & Billing Support Specialist

Reports To: Director of Operations / Finance Lead
Location: Remote
Employment Type: Full-Time

Company Overview

Phoenix Pro Management is one of Florida’s leading providers of home and community-based services (HCBS), specializing in environmental accessibility modifications for seniors, persons with disabilities, and families recovering from injury or illness.

We operate with a simple mission: to deliver safety, dignity, and excellence at scale. Every role at Phoenix strengthens our ability to serve vulnerable populations with precision, compassion, and compliance.

The Accounting & Billing Support Specialist is a cornerstone role—ensuring that our financial engine runs smoothly, accurately, and with unwavering integrity.

Position Summary

This role supports the daily accounting, billing, cost tracking, and month-end responsibilities that keep Phoenix running at a high standard. You’ll work across JobTread, QuickBooks Online, and various medical portals to ensure invoices, expenses, and billing data are accurate, properly coded, and fully reconciled.

You must be eager to learn and operate advanced software systems such as JobTread, medical billing portals, and QBO.
You must be comfortable handling high-volume transactions and matching detailed job-cost records with accuracy.

If you are proactive, detail-driven, and committed to excellence, you will thrive here.

Core Responsibilities

Billing & Financial Accuracy

• Prepare accurate billing packages and support timely invoicing workflows.
• Match vendor invoices, POs, and receipts to correct jobs and cost codes.
• Ensure compliance with Phoenix’s internal financial controls and coding standards.

Month-End Close & Reconciliation

• Perform balance checks, account reconciliations, and cost reviews.
• Assist in preparing month-end schedules and correcting discrepancies.
• Support leadership with clean, audit-ready financials.

Systems & Data Integrity

• Learn and master JobTread for invoice review, job-cost mapping, and workflow tracking.
• Operate QuickBooks Online, including expense coding, bill entry, and reconciliations.
• Use medical/insurance portals for invoice submission, follow-up, and document verification.

Operational Coordination

• Collaborate with project managers, operations, and leadership to align job financials with field activity.
• Maintain accurate cost data and surface inconsistencies before they become problems.
• Support compliance documentation and financial reporting as needed.

What You Bring

• Working knowledge of accounting principles and cost-coding fundamentals.
• Required: Experience with QuickBooks Online and comfort with high-volume financial workflows.
• Preferred: Experience in construction, home services, or any project-based environment.
• Strong attention to detail — you notice inaccuracies others overlook.
• Excellent English communication skills (written and verbal).
• High integrity and accountability with sensitive financial information.
• A proactive, problem-solving mindset; you seek out what needs fixing.

Phoenix Values You’ll Embody

• Accuracy: “Right the first time” is the standard.
• Ownership: You don’t pass problems along—you resolve them.
• Integrity: Numbers tell the truth, and you honor that truth.
• Service: Every entry supports a family waiting for help.
• Growth: We invest in people who invest in themselves.

Why Join Phoenix

Phoenix is committed to multiplying leaders, not simply adding staff. Here, you’ll be part of a mission-driven culture with high expectations, strong support, and room to grow.

We operate with excellence, urgency, and compassion for the families we serve—and we extend that same commitment to our team.

If you’re ready for a role with purpose, precision, and upward potential, we’d love to meet you.