Remote Bilingual Executive Assistant & Project Coordinator

Virtual Assist; United States; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid training

Work from home

Job summary

Virtual Assist is seeking an organized, proactive Executive Assistant to provide administrative, scheduling, recruitment, and project management support to company leadership. The role requires strong English communication and detail orientation, with a background in project management or operations.

You will manage calendars, coordinate meetings, publish job postings, assist with recruitment, and support project tracking across platforms such as Asana, ClickUp, Trello, and Monday.com.

Qualifications

• 2–3 years of experience in executive/virtual assistance or related coordination roles.
• Strong written and verbal English communication.
• Experience with recruitment coordination and job postings is a plus.

Responsibilities

• Manage and maintain executive calendars, schedules, and appointments.
• Schedule meetings, calls, interviews, and coordinate with multiple parties.
• Send confirmations, reminders, and invitations.
• Coordinate meetings and ensure details are communicated.
• Assist with recruitment tasks: review applicants, coordinate interviews, maintain records.
• Create, publish, and manage job postings on hiring platforms.
• Support project management by tracking tasks and deadlines.
• Maintain project management platforms (Asana, ClickUp, Trello, Monday.com, Notion) and provide status updates.
• Prepare reports, documents, spreadsheets, and presentations.
• Organize emails, files, and other communications; conduct research as needed.
• Assist with CRM updates and lead tracking; support sales/marketing initiatives.
• Identify process improvements and document workflows.

Skills

Calendar management

Executive communication

Scheduling

Multi-project coordination

Attention to detail

Tools

Asana

ClickUp

Trello

Monday.com

Notion

Google Workspace

CRM

Job description

Virtual Assist is seeking an organized, proactive Executive Assistant to provide administrative, scheduling, recruitment, and project management support to company leadership. The role requires strong English communication and detail orientation, with a background in project management or operations.

You will manage calendars, coordinate meetings, publish job postings, assist with recruitment, and support project tracking across platforms such as Asana, ClickUp, Trello, and Monday.com.