Remote AP Specialist - Accurate Payables & Reconciliation

Simera; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Simera is seeking an Accounts Payable Specialist to manage invoices, payments, and records with precision. You will coordinate with vendors and internal teams to ensure timely processing and compliance with company policies.

The role emphasizes strong attention to detail, organizational skills, and proficiency with spreadsheets or ERP systems, supporting efficient monthly closings and audits.

Qualifications

• Experience in accounts payable, invoices, payments, and documentation processing.
• Strong attention to detail with accuracy in financial work.
• Excellent organizational and time-management abilities to handle high volumes.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other relevant documentation.
• Enter accounts payable transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates and ensure invoices are paid accurately and on time.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year-end closing activities related to accounts payable.
• Support account reconciliations and review outstanding balances.
• Prepare accounts payable reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested accounts payable documentation.
• Identify opportunities to improve accounts payable processes and operational efficiency.
• Maintain confidentiality when handling financial and vendor information.

Skills

accounts payable processing

attention to detail

organization & time management

accounting principles

Excel/Sheets

ERP/accounting software

reconciliation

discrepancy resolution

numerical/analytical skills

communication skills

multitasking & meeting deadlines

confidentiality

remote work capability

Job description

Simera is seeking an Accounts Payable Specialist to manage invoices, payments, and records with precision. You will coordinate with vendors and internal teams to ensure timely processing and compliance with company policies.

The role emphasizes strong attention to detail, organizational skills, and proficiency with spreadsheets or ERP systems, supporting efficient monthly closings and audits.