Remote Administrative & Virtual Assistant — Scheduling, Docs & Ops

Apexcaretalentsolutions; United States; Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Flexible schedule

PTO & holidays

Growth opportunities

Job summary

Apexcaretalentsolutions is seeking an organized Administrative / Virtual Assistant to support daily operations. You will manage calendars, communications, and digital file systems, ensuring deadlines are met and workflows run smoothly.

The role requires proactive, detail-oriented work and strong English communication. Remote/hybrid options are available, with opportunities for growth and flexible scheduling.

Qualifications

• Proven experience as Administrative/Virtual Assistant or similar office support role.
• High proficiency with Google Workspace, Microsoft Office, and collaboration tools.
• Excellent written and verbal English communication with a professional demeanor.
• Strong ability to prioritize tasks, multitask, and work independently.
• High level of accuracy in data entry, document editing, and proofreading.

Responsibilities

• Coordinate internal and external meetings, manage calendars, resolve scheduling conflicts, and send reminders.
• Monitor and manage email inboxes, draft routine correspondence, respond to inquiries, and direct urgent messages.
• Create, format, and maintain spreadsheets, presentations, and digital file systems (Google Drive, Dropbox).
• Prepare meeting agendas, take minutes, track action items, and handle data entry tasks.
• Handle basic customer service follow-ups, intake forms, and client onboarding documentation.
• Arrange travel itineraries, book accommodations, prepare expense reports, and track receipts.

Skills

Calendar management

Communication

Organization

Attention to detail

Time management

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Trello

Asana

Job description

Apexcaretalentsolutions is seeking an organized Administrative / Virtual Assistant to support daily operations. You will manage calendars, communications, and digital file systems, ensuring deadlines are met and workflows run smoothly.

The role requires proactive, detail-oriented work and strong English communication. Remote/hybrid options are available, with opportunities for growth and flexible scheduling.