Remote Administrative Specialist - Calendaring & Travel

Meta; Santa Fe (NM); On-site; USD 68,000 - 101,000; Full time

Benefits offered by this job

Bonus

Equity

Benefits

Job summary

Meta seeks an Administrative Specialist to join the Global Administrative Specialist program. You will support high-volume calendaring, travel planning, and expense reporting for multiple clients with remote service across locations.

This full-time role emphasizes SLA-driven support, collaboration with other admins, and proactive time management advice. Responsibilities include coordinating meetings, handling domestic and international travel via Concur, and preparing expense reports.

Qualifications

• 3+ years of high-volume coordination experience.
• 3+ years of administrative support to two or more executives.
• 3+ years of calendar management for multiple executives.
• Experience prioritizing multiple tasks.

Responsibilities

• Provide remote high-volume calendaring, travel, and expense support.
• Provide administrative services during designated support hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses.
• Learn and utilize internal and external tools to provide calendar support.
• Establish ongoing relationships with clients to learn business priorities.
• Partner with clients and other Admin Assistants for meeting coordination.
• Provide proactive time management recommendations to clients.
• Coordinate domestic and international travel arrangements via Concur.
• Prepare and submit corporate card expense reports.
• Maintain program scope of support within SLAs.
• Educate clients on program goals, scope and SLAs.
• Draft communications to clients about transitions or changes in support.
• Provide coverage for Admin Specialist colleagues.
• Collaborate with global Admin Specialists on best practices.

Skills

High-volume coordination

Calendar management

Travel planning

Expense reporting

Remote support

Microsoft Office

Google Suite

Concur

Discretion

Tools

Concur

Job description

Meta seeks an Administrative Specialist to join the Global Administrative Specialist program. You will support high-volume calendaring, travel planning, and expense reporting for multiple clients with remote service across locations.

This full-time role emphasizes SLA-driven support, collaboration with other admins, and proactive time management advice. Responsibilities include coordinating meetings, handling domestic and international travel via Concur, and preparing expense reports.