Remote Administrative Specialist: Calendar & Travel Pro

Meta; Annapolis (MD); Remote; USD 68,000 - 101,000; Full time

Job summary

Meta is seeking an Administrative Specialist to support high-volume calendaring, travel planning, and expense reporting for multiple clients. This role provides remote support across the Company and its locations and is a full-time position.

The ideal candidate will have 3+ years of coordination experience, strong proficiency with Microsoft Office, Google Suite, and Concur, and the ability to manage complex calendars and travel arrangements across domestic and international contexts.

Qualifications

• 3+ years of high-volume coordination experience.
• 3+ years providing admin support to 2+ executives.
• 3+ years managing calendars for 2+ executives.
• Experience with Microsoft Office and Google Suite.
• Experience prioritizing multiple tasks with good judgment.

Responsibilities

• Provide remote, high-volume calendaring, travel, and expense support.
• Provide administrative services during designated hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Coordinate meetings and room bookings across campuses.
• Learn and use internal and external tools for calendar support.
• Build ongoing relationships with clients to learn priorities.
• Partner with clients and other admins for meeting coordination.
• Provide proactive time management recommendations.
• Coordinate domestic and international travel via Concur.
• Prepare and submit corporate card expense reports.
• Maintain program scope within SLAs.
• Educate clients on goals, scope and SLAs.
• Draft communications about support transitions.
• Provide coverage for Admin Specialist colleagues.
• Collaborate on best practices with global Admin Specialists.

Skills

High-volume coordination

Calendar management

Administrative support

Multi-client support

Microsoft Office

Google Suite

Concur

Discretion & judgment

Tools

Concur

Job description

Meta is seeking an Administrative Specialist to support high-volume calendaring, travel planning, and expense reporting for multiple clients. This role provides remote support across the Company and its locations and is a full-time position.

The ideal candidate will have 3+ years of coordination experience, strong proficiency with Microsoft Office, Google Suite, and Concur, and the ability to manage complex calendars and travel arrangements across domestic and international contexts.