Remote Calendar & Travel Coordinator — Admin Specialist

Meta; Denver (CO); On-site; USD 68,000 - 101,000; Full time

Job summary

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. The role emphasizes calendar management for multiple executives, travel coordination via Concur, and proactive client communications.

Qualifications

• 3+ years of relevant high-volume coordination experience.
• 3+ years of relevant experience providing administrative support to 2 or more executives
• 3+ years of relevant experience managing calendars for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office, Google Suite, Concur or similar programs
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Responsibilities

• Provide remote high-volume calendaring, travel, and expense support
• Provide Administrative services during designated support hours
• Manage complex calendars for multiple clients
• Coordinate internal and external meetings for multiple clients
• Coordinate domestic and international travel arrangements via Concur
• Prepare and submit corporate card expense reports
• Educate and inform clients on program goals, scope and service level agreements
• Draft and send communications to clients about transitions or changes in support
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Skills

High-volume coordination

Executive support

Calendar management

Multitasking

Microsoft Office

Google Workspace

Discretion

Tools

Concur

Microsoft Office

Google Suite

Job description

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. The role emphasizes calendar management for multiple executives, travel coordination via Concur, and proactive client communications.