Remote Administrative Specialist — Calendar & Travel Pro

Meta; Richmond (VA); A distancia; USD 68.000 - 101.000; Jornada completa

Descripción de la vacante

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. As part of the Global Admin Specialist program, you will manage calendars for multiple executives, coordinate meetings across campuses, and

Formación

• 3+ years of high-volume coordination experience.
• 3+ years of administrative support to 2+ executives.
• 3+ years of calendar management for 2+ executives.
• Ability to prioritize multiple tasks and adapt to changing priorities.
• Experience with Microsoft Office, Google Suite, Concur or similar tools.
• Ability to exercise judgment and discretion per company policies.

Responsabilidades

• Provide remote, high-volume calendaring, travel, and expense support.
• Deliver administrative services during designated support hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Coordinate and book meetings and room bookings across campuses.
• Learn and utilize internal and external tools for calendar support.
• Establish ongoing relationships with clients to understand priorities.
• Collaborate with Admin colleagues for meeting coordination.
• Provide proactive time management recommendations to clients.
• Coordinate travel arrangements domestically and internationally via Concur.
• Prepare and submit corporate card expense reports.
• Maintain program scope within SLAs.
• Educate clients on program goals, scope, and SLAs.
• Draft communications to clients about transitions or changes in support.
• Provide coverage for Admin Specialist colleagues.

Conocimientos

High-volume coordination

Executive administrative support

Calendar management

Meeting scheduling

Travel coordination

AI tools familiarity

Herramientas

Microsoft Office

Google Suite

Concur

Descripción del empleo

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. As part of the Global Admin Specialist program, you will manage calendars for multiple executives, coordinate meetings across campuses, and