Administrative Specialist: Remote Calendars Travel & Expenses

Meta; Lansing (MI); A distancia; USD 68.000 - 101.000; Jornada completa

Descripción de la vacante

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. You will manage multiple calendars and meetings for several executives, arrange domestic and international travel via Concur, and prepare

Formación

• 3+ years of high-volume coordination experience.
• 3+ years providing administrative support to 2+ executives.
• 3+ years managing calendars for 2+ executives.
• Experience prioritizing multiple tasks and activities.
• Experience with Microsoft Office, Google Suite, Concur or similar programs.
• Ability to exercise judgment and discretion while utilizing company policies and practices to determine appropriate action.

Responsabilidades

• Provide remote high-volume calendaring, travel, and expense support.
• Provide Administrative services during designated support hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses.
• Learn and utilize internal and external tools to provide calendar support.
• Establish ongoing relationship and communications with clients to learn business priorities and apply to support.
• Partner with clients and other Administrative Assistants for meeting coordination.
• Provide proactive time management recommendations to clients.
• Coordinate domestic and international travel arrangements via Concur.
• Prepare and submit corporate card expense reports.
• Maintain program scope of support within agreed-upon service level agreements.
• Educate and inform clients on program goals, scope and service level agreements.
• Draft and send communications to clients about transitions or changes in support.
• Provide coverage support for Admin Specialist colleagues.
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing.

Conocimientos

High-volume coordination

Executive support

Calendar management

Task prioritization

Microsoft Office

Google Suite

Concur

Judgment and discretion

Herramientas

Concur

Microsoft Office

Google Suite

Descripción del empleo

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. You will manage multiple calendars and meetings for several executives, arrange domestic and international travel via Concur, and prepare