Remote Admin Specialist: Calendar & Travel Pro

Meta; Seattle (WA); On-site; USD 68,000 - 101,000; Full time

Job summary

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. Key responsibilities include managing calendars, coordinating travel via Concur, and providing proactive support during designated hours.

Qualifications

• 3+ years in high-volume coordination.
• 3+ years supporting 2+ executives.
• 3+ years calendar management for 2+ executives.
• Proficiency with MS Office, Google Workspace, and Concur.
• Ability to exercise judgment per company policies.

Responsibilities

• Provide remote high-volume calendaring, travel, and expense support.
• Provide Administrative services during designated support hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Schedule and manage meetings and room bookings across campuses.
• Learn and utilize internal and external tools to provide calendar support.
• Educate clients on program goals, scope and SLAs.
• Draft communications about transitions or changes in support.
• Collaborate with Admin colleagues on best practices.

Skills

High-volume coordination

Executive support

Calendar management

Task prioritization

Tools

Microsoft Office

Google Suite

Concur

Job description

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations.

This is a full time position. Key responsibilities include managing calendars, coordinating travel via Concur, and providing proactive support during designated hours.