Remote Administrative Specialist: Calendar & Travel Lead

Meta; Nashville (TN); On-site; USD 68,000 - 101,000; Full time

Benefits offered by this job

Equity

Bonus

Benefits

Job summary

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program. The role supports high-volume calendaring, travel planning, and expense reporting for multiple clients, with remote support across locations.

This is a full-time position based in the United States. You will manage complex calendars, schedule meetings, coordinate domestic and international travel via Concur, and prepare expense reports while adhering to SLAs.

Qualifications

• 3+ years of relevant high-volume coordination experience.
• 3+ years of administrative support to 2+ executives.
• 3+ years of calendar management for 2+ executives.
• Experience prioritizing multiple tasks and activities.
• Experience with Microsoft Office, Google Suite, Concur or similar programs.
• Ability to exercise judgment and discretion following company policies.

Responsibilities

• Provide remote high-volume calendaring, travel, and expense support.
• Provide Administrative services during designated support hours.
• Manage complex calendars for multiple clients.
• Schedule internal and external meetings for multiple clients.
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses.
• Learn and utilize internal and external tools to provide calendar support.
• Establish ongoing relationship with clients to learn business priorities and apply to support.
• Partner with clients and other Administrative Assistants for meeting coordination.
• Provide proactive time management recommendations to clients.
• Coordinate domestic and international travel arrangements via Concur.
• Prepare and submit corporate card expense reports.
• Maintain program scope of support within SLAs.
• Educate and inform clients on program goals, scope and SLAs.
• Draft communications to clients about transitions or changes in support.
• Provide coverage for Admin Specialist colleagues.
• Collaborate with global Admin Specialist colleagues on best practices.

Skills

High-volume coordination

Executive calendar management

Administrative support

Task prioritization

Judgment and discretion

Tools

Microsoft Office

Google Suite

Concur

Job description

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program. The role supports high-volume calendaring, travel planning, and expense reporting for multiple clients, with remote support across locations.

This is a full-time position based in the United States. You will manage complex calendars, schedule meetings, coordinate domestic and international travel via Concur, and prepare expense reports while adhering to SLAs.